Vacancy title:
Personal/Executive Assistant

[Type: FULL_TIME, Industry: Financial Services, Category: Admin & Office]

Jobs at:
ArvoCap Asset Managers Ltd

Deadline of this Job:
Monday, September 15 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Saturday, September 13 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job Summary:
We are seeking a skilled and client-focused Personal/Executive Assistant to join our fund management company. The ideal candidate will be responsible for providing high-level administrative support to the CEO and senior executives, ensuring efficient management of schedules, communications, and office operations. The role involves handling confidential information, coordinating meetings, and facilitating smooth decision-making processes within the executive leadership team.

Key Responsibilities:

Executive Support & Administration

• Manage executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other official documents.
• Handle confidential matters with discretion and professionalism.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Maintain organized records, files, and databases for executive reference.

Meeting & Event Coordination

• Schedule and coordinate executive meetings, including board meetings and leadership conferences.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize corporate events, workshops, and engagements as required.

Communication & Stakeholder Management

• Draft and manage executive-level communications, including emails and official statements.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Ensure timely and professional responses to inquiries directed to executive leadership.

Office & Project Management

• Oversee office operations to ensure efficiency and organization.
• Assist in planning and executing special projects as assigned by executives.
• Support budgeting and expense tracking for executive-related activities.

Qualifications:

• Bachelor's degree in office administration, Business, Communications, or a related field.
• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience in Asset/Fund Management sector is an added advantage.

Skills & Competencies:

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and under pressure.
• Attention to detail and problem-solving skills.

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

Job application procedure

Please submit your CV to careers@arvocap.com by 15th September 2025

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