Job Purpose

Oversee prompt, efficient and cost-effective management of general administrative operations and services to drive the Institute’s capability and operational excellence in support of the mandate.

DUTIES AND RESPONSIBILITIES

• Coordinate the development, implementation and review of administration policies, strategies, regulations, guidelines, standards and procedures;
• Coordinate fleet management;
• Plan and coordinate office accommodation;
• Oversee repairs and maintenance schedules and logs for institute’s vehicles, office furniture, office premises;
• Ensure renewal of general insurance covers for vehicles, buildings and equipment;
• Coordinate the development and maintenance of tools and equipment register;
• Ensure provision of office equipment, furniture and facilities;
• Coordinate identification of obsolete assets and manage the disposal process;
• Manage telephone, registry and security services;
• Coordinate outsourced services;
• Ensure Authority’s adherence to employees’ safety health and welfare in accordance to Occupational Safety and Health Act, 2007;
• Coordinate development and maintenance of security systems for the Institute;
• Coordinate and managing bills, land rates and utilities;
• Safeguard the Institute’s assets including office premises, vehicle, office equipment and furniture; and
• Ensure the maintenance of up-to-date inventories of the institute’s establishment, equipment and facilities;

Requirements for Appointment

For appointment to this grade, a candidate must have: -

• Cumulative service period of twelve (12) years’ work experience, three (3) of which should have been at the level of Principal Administration Officer II or in a comparable position;
• Bachelor’s Degree in any of the following disciplines: - Public Administration, Building and Estate Management, Business Administration, Transport and Logistics or its equivalent qualification from a recognized Institution;
• Master’s Degree in any of the following disciplines: - Public Administration, Development, Building and Estate Management, Business Administration, Transport and Logistics or its equivalent qualification from a recognized Institution.
• Management course lasting not less than four (4) weeks from a recognized institution;
• Membership to a professional body in good standing where applicable;
• Proficiency in computer applications; and
• Demonstrated a high degree of professional competence and administrative capability as reflected in work performance and results.

• Coordinate the development, implementation and review of administration policies, strategies, regulations, guidelines, standards and procedures;
• Coordinate fleet management;
• Plan and coordinate office accommodation;
• Oversee repairs and maintenance schedules and logs for institute’s vehicles, office furniture, office premises;
• Ensure renewal of general insurance covers for vehicles, buildings and equipment;
• Coordinate the development and maintenance of tools and equipment register;
• Ensure provision of office equipment, furniture and facilities;
• Coordinate identification of obsolete assets and manage the disposal process;
• Manage telephone, registry and security services;
• Coordinate outsourced services;
• Ensure Authority’s adherence to employees’ safety health and welfare in accordance to Occupational Safety and Health Act, 2007;
• Coordinate development and maintenance of security systems for the Institute;
• Coordinate and managing bills, land rates and utilities;
• Safeguard the Institute’s assets including office premises, vehicle, office equipment and furniture; and
• Ensure the maintenance of up-to-date inventories of the institute’s establishment, equipment and facilities;

• Proficiency in computer applications

• Bachelor’s Degree in any of the following disciplines: - Public Administration, Building and Estate Management, Business Administration, Transport and Logistics or its equivalent qualification from a recognized Institution;
• Master’s Degree in any of the following disciplines: - Public Administration, Development, Building and Estate Management, Business Administration, Transport and Logistics or its equivalent qualification from a recognized Institution.
• Management course lasting not less than four (4) weeks from a recognized institution;
• Membership to a professional body in good standing where applicable;
• Demonstrated a high degree of professional competence and administrative capability as reflected in work performance and results.