Job descriptions & requirements

Job Summary

We are seeking a highly organized and proactive Procurement Coordinator to oversee purchasing activities and ensure timely sourcing of goods and services. The ideal candidate will be responsible for supplier coordination, inventory support, cost control, and maintaining accurate procurement records to support smooth day-to-day operations.

Key Responsibilities

• Coordinate procurement processes, including sourcing, purchasing, and delivery of goods and services
• Identify reliable suppliers and maintain strong vendor relationships
• Prepare and process purchase orders, quotations, and procurement documentation
• Compare supplier quotations and negotiate favorable pricing and delivery terms
• Monitor inventory levels and coordinate timely replenishment of stock
• Track orders and follow up with suppliers to ensure timely deliveries
• Maintain accurate procurement records, supplier databases, and filing systems
• Work closely with internal departments to understand procurement requirements
• Ensure purchased goods and services meet quality standards and company specifications
• Assist in resolving supplier or delivery-related issues promptly
• Support cost-saving initiatives and procurement planning activities
• Perform any other duties as assigned by management

Qualifications & Requirements

• Diploma or Degree in Procurement & Supply Chain Management, Business Administration, or related field
• Minimum 2 years’ experience in procurement, purchasing, or supply chain coordination
• Knowledge of procurement procedures and inventory management practices
• Strong negotiation and supplier relationship management skills
• Proficiency in Microsoft Office applications
• Experience using procurement or inventory management systems is an added advantage
• Strong communication and interpersonal skills
• High level of integrity, accountability, and professionalism

Key Competencies

• Attention to detail
• Time management and organizational skills
• Problem-solving and analytical thinking
• Ability to multitask and work under pressure
• Teamwork and collaboration
• Strong follow-up and coordination skills
• Reliability and accountability

• Coordinate procurement processes, including sourcing, purchasing, and delivery of goods and services
• Identify reliable suppliers and maintain strong vendor relationships
• Prepare and process purchase orders, quotations, and procurement documentation
• Compare supplier quotations and negotiate favorable pricing and delivery terms
• Monitor inventory levels and coordinate timely replenishment of stock
• Track orders and follow up with suppliers to ensure timely deliveries
• Maintain accurate procurement records, supplier databases, and filing systems
• Work closely with internal departments to understand procurement requirements
• Ensure purchased goods and services meet quality standards and company specifications
• Assist in resolving supplier or delivery-related issues promptly
• Support cost-saving initiatives and procurement planning activities
• Perform any other duties as assigned by management

• Strong negotiation and supplier relationship management skills
• Proficiency in Microsoft Office applications
• Experience using procurement or inventory management systems is an added advantage
• Strong communication and interpersonal skills
• Attention to detail
• Time management and organizational skills
• Problem-solving and analytical thinking
• Ability to multitask and work under pressure
• Teamwork and collaboration
• Strong follow-up and coordination skills
• Reliability and accountability

• Diploma or Degree in Procurement & Supply Chain Management, Business Administration, or related field
• Minimum 2 years’ experience in procurement, purchasing, or supply chain coordination
• Knowledge of procurement procedures and inventory management practices