The Procurement Manager is responsible for leading and overseeing the hospital’s procurement, supply chain, inventory, and miscellaneous stores functions. The role ensures the timely, cost-effective, compliant, and efficient acquisition, storage, and distribution of medical and non-medical goods and services while maintaining effective supplier relationships, inventory accuracy, and uninterrupted hospital operations.

Responsibilities

Procurement Strategy and Management:

• Lead and manage procurement and supply chain operations in accordance with hospital policies and applicable regulations.
• Develop and implement procurement plans aligned with operational and strategic objectives.
• Oversee sourcing, tendering, supplier evaluation, procurement negotiations, and contract management.
• Ensure timely procurement of pharmaceuticals, medical consumables, medical equipment, office supplies, and other operational requirements.
• Monitor procurement expenditures and identify cost-saving opportunities.
• Improve procurement processes and operational efficiency.

Inventory and Supply Chain Management:

• Supervise the Supplies Office and Miscellaneous Stores.
• Ensure proper receipt, storage, issuance, and inventory control of stock items.
• Monitor stock levels and coordinate replenishment to prevent stock-outs.
• Establish and maintain inventory management systems and procedures.
• Conduct stock audits, inventory reconciliations, and periodic inventory reviews.
• Ensure inventory accuracy, accountability, and compliance.

Supplier and Contract Management:

• Evaluate supplier performance.
• Maintain strong relationships with approved vendors.
• Negotiate supplier contracts and procurement agreements.
• Ensure supplier compliance with quality and service standards.

Collaboration and Reporting:

• Collaborate with departmental managers to identify procurement requirements.
• Ensure timely delivery of procurement services.
• Prepare procurement, inventory, and supply chain reports for management.
• Provide procurement performance updates and recommendations.

Leadership and Supervision:

• Lead and supervise procurement, supplies, and stores personnel.
• Promote efficiency, accountability, and compliance within the procurement function.
• Support staff development and performance management.

Requirements

Education:

• Bachelor's degree in Procurement and Supply Chain Management
• Bachelor's degree in Logistics
• Bachelor's degree in Business Administration
• Bachelor's degree in Commerce
• Bachelor's degree in a related field
• Professional qualification such as CIPS
• Professional qualification such as KISM
• Professional qualification such as CPSP(K)
• Equivalent professional procurement certification
• Membership in a recognized professional procurement body

Experience:

• Minimum 5 years of experience
• Minimum 3 years of supervisory experience
• Experience in Healthcare, Hospital, Regulated industry, Supply Chain, or Logistics is preferred.
• Required experience includes Procurement management, Supply chain management, Inventory management, Logistics management, Procurement planning, Contract management, Supplier management, and Inventory control.

Technical Skills:

• Procurement management
• Supply chain management
• Contract management
• Supplier relationship management
• Procurement planning
• Tender management
• Vendor evaluation
• Inventory management
• Stock control
• Inventory reconciliation
• Procurement systems
• Inventory management systems
• Microsoft Office Suite
• Cost analysis
• Procurement reporting

Soft Skills:

• Leadership
• Team management
• Written communication
• Verbal communication
• Negotiation
• Analytical thinking
• Planning
• Organizational skills
• Time management
• Ability to manage multiple priorities
• Attention to detail
• Accountability
• Professionalism
• Integrity
• Ethical conduct

Expected Outcomes:

• Timely procurement and continuous availability of medical and non-medical supplies.
• Efficient management of supplies and miscellaneous stores.
• Reduced stock-outs and improved inventory accuracy.
• Cost-effective procurement processes.
• Optimized supplier performance and strategic vendor partnerships.
• Compliance with procurement policies, procedures, and regulatory requirements.
• Accurate inventory records and timely procurement reporting.
• Efficient, accountable, and high-performing procurement and supply chain operations.

• Lead and manage procurement and supply chain operations in accordance with hospital policies and applicable regulations.
• Develop and implement procurement plans aligned with operational and strategic objectives.
• Oversee sourcing, tendering, supplier evaluation, procurement negotiations, and contract management.
• Ensure timely procurement of pharmaceuticals, medical consumables, medical equipment, office supplies, and other operational requirements.
• Monitor procurement expenditures and identify cost-saving opportunities.
• Improve procurement processes and operational efficiency.
• Supervise the Supplies Office and Miscellaneous Stores.
• Ensure proper receipt, storage, issuance, and inventory control of stock items.
• Monitor stock levels and coordinate replenishment to prevent stock-outs.
• Establish and maintain inventory management systems and procedures.
• Conduct stock audits, inventory reconciliations, and periodic inventory reviews.
• Ensure inventory accuracy, accountability, and compliance.
• Evaluate supplier performance.
• Maintain strong relationships with approved vendors.
• Negotiate supplier contracts and procurement agreements.
• Ensure supplier compliance with quality and service standards.
• Collaborate with departmental managers to identify procurement requirements.
• Ensure timely delivery of procurement services.
• Prepare procurement, inventory, and supply chain reports for management.
• Provide procurement performance updates and recommendations.
• Lead and supervise procurement, supplies, and stores personnel.
• Promote efficiency, accountability, and compliance within the procurement function.
• Support staff development and performance management.

• Procurement management
• Supply chain management
• Contract management
• Supplier relationship management
• Procurement planning
• Tender management
• Vendor evaluation
• Inventory management
• Stock control
• Inventory reconciliation
• Procurement systems
• Inventory management systems
• Microsoft Office Suite
• Cost analysis
• Procurement reporting
• Leadership
• Team management
• Written communication
• Verbal communication
• Negotiation
• Analytical thinking
• Planning
• Organizational skills
• Time management
• Ability to manage multiple priorities
• Attention to detail
• Accountability
• Professionalism
• Integrity
• Ethical conduct

• Bachelor's degree in Procurement and Supply Chain Management
• Bachelor's degree in Logistics
• Bachelor's degree in Business Administration
• Bachelor's degree in Commerce
• Bachelor's degree in a related field
• Professional qualification such as CIPS
• Professional qualification such as KISM
• Professional qualification such as CPSP(K)
• Equivalent professional procurement certification
• Membership in a recognized professional procurement body