Background

Flone Initiative is a pan-African women-led non-profit organization working towards the realization of Safe, Accessible, Inclusive and Sustainable public transportation for all in Africa, with particular focus on women and vulnerable groups.

Role Context

The Program Assistant will support the effective delivery of Flone Initiative’s programs in line with our strategic vision. This role blends office-based coordination with hands-on field engagement, ensuring meaningful participation of communities and stakeholders in advancing inclusive and gender-responsive transport systems. Approximately 50% of this role is field-based, involving direct engagement with communities, transport operators, policymakers, and program beneficiaries.

Responsibilities

• Support community and stakeholder mobilization to ensure meaningful participation.
• Assist in implementing activities in line with approved workplans, timelines, and budgets.
• Maintain strong field presence to understand lived realities, risks, and opportunities.
• Identify challenges faced by beneficiaries and propose practical, context-responsive solutions.
• Support participatory approaches and manage group dynamics for inclusive engagement.
• Support planning and coordination of workshops, trainings, community dialogues, and meetings.
• Prepare agendas, participant lists, mobilization plans, and follow-up trackers.
• Coordinate logistics including venues, materials, travel, attendance registers, and documentation.
• Maintain consistent communication with partners, community representatives, and consultants.
• Support internal coordination across programs, finance, procurement, communications, and leadership.
• Draft correspondence, briefing notes, and partner updates.
• Ensure accurate documentation of meetings, field activities, and decisions.
• Support filing, data organization, and archiving of project materials.
• Document lessons learned, good practices, and emerging insights.
• Support cross-project knowledge sharing to strengthen institutional memory.
• Support implementation of MEL frameworks.
• Collect qualitative and quantitative field data using approved tools.
• Analyze and synthesize data to inform adaptive programming.
• Contribute to donor, narrative, and internal reports and presentations.
• Support compliance with organizational policies, donor requirements, and safeguarding standards.
• Assist with expense tracking, documentation, and basic financial reconciliation.
• Support procurement and administrative processes with accurate documentation.
• Provide field-based data, case studies, and success stories for resource mobilization.
• Support mapping of partners and allies aligned with Flone’s mission.
• Assist with donor visits, learning exchanges, and partner engagements.
• Support policy engagement through data collection and stakeholder coordination.
• Track policy developments related to inclusive and gender-responsive transport.
• Amplify community voices in advocacy and decision-making spaces.
• Support identification and reporting of programmatic and safeguarding risks.
• Promote safe, respectful, and inclusive environments.
• Uphold feminist, anti-oppressive, and ethical principles in all engagements.
• Support internal planning, reflection, and learning sessions.
• Contribute ideas to improve systems and ways of working.
• Support onboarding of consultants, volunteers, or interns as needed.
• Perform other duties aligned with Flone Initiative’s mission.

Qualifications

• Minimum of a Diploma in Urban Planning & Transport, Social Work, Gender Studies, Project Management, Development Studies, Research, or a related field.
• Practical experience working with communities—especially women and underserved groups—is a strong advantage.
• Training in Monitoring & Evaluation, community facilitation, safeguarding, or participatory research is an asset.

• Support community and stakeholder mobilization to ensure meaningful participation.
• Assist in implementing activities in line with approved workplans, timelines, and budgets.
• Maintain strong field presence to understand lived realities, risks, and opportunities.
• Identify challenges faced by beneficiaries and propose practical, context-responsive solutions.
• Support participatory approaches and manage group dynamics for inclusive engagement.
• Support planning and coordination of workshops, trainings, community dialogues, and meetings.
• Prepare agendas, participant lists, mobilization plans, and follow-up trackers.
• Coordinate logistics including venues, materials, travel, attendance registers, and documentation.
• Maintain consistent communication with partners, community representatives, and consultants.
• Support internal coordination across programs, finance, procurement, communications, and leadership.
• Draft correspondence, briefing notes, and partner updates.
• Ensure accurate documentation of meetings, field activities, and decisions.
• Support filing, data organization, and archiving of project materials.
• Document lessons learned, good practices, and emerging insights.
• Support cross-project knowledge sharing to strengthen institutional memory.
• Support implementation of MEL frameworks.
• Collect qualitative and quantitative field data using approved tools.
• Analyze and synthesize data to inform adaptive programming.
• Contribute to donor, narrative, and internal reports and presentations.
• Support compliance with organizational policies, donor requirements, and safeguarding standards.
• Assist with expense tracking, documentation, and basic financial reconciliation.
• Support procurement and administrative processes with accurate documentation.
• Provide field-based data, case studies, and success stories for resource mobilization.
• Support mapping of partners and allies aligned with Flone’s mission.
• Assist with donor visits, learning exchanges, and partner engagements.
• Support policy engagement through data collection and stakeholder coordination.
• Track policy developments related to inclusive and gender-responsive transport.
• Amplify community voices in advocacy and decision-making spaces.
• Support identification and reporting of programmatic and safeguarding risks.
• Promote safe, respectful, and inclusive environments.
• Uphold feminist, anti-oppressive, and ethical principles in all engagements.
• Support internal planning, reflection, and learning sessions.
• Contribute ideas to improve systems and ways of working.
• Support onboarding of consultants, volunteers, or interns as needed.
• Perform other duties aligned with Flone Initiative’s mission.

• Minimum of a Diploma in Urban Planning & Transport, Social Work, Gender Studies, Project Management, Development Studies, Research, or a related field.
• Practical experience working with communities—especially women and underserved groups—is a strong advantage.
• Training in Monitoring & Evaluation, community facilitation, safeguarding, or participatory research is an asset.