Background

A growing Kenyan digital agribusiness and technical services firm is seeking a highly organized, detail-oriented, and compliance-driven Project Operations Coordinator. This role forms the operational backbone of our partnerships. Reporting directly to the Commercial and Delivery Lead, the coordinator will manage day-to-day administrative frameworks, donor compliance requirements, work planning, and reporting. The ideal candidate thrives in keeping multi-stakeholder projects moving smoothly, ensuring full adherence to structured government and institutional guidelines while supporting a fast-paced field operations network.

Key Responsibilities

Project Coordination & Reporting: Lead the day-to-day operational execution of NAVCDP/FSRP project activities. Consolidate updates from field teams to draft high-quality progress reports, budgets, and operational work plans.

Compliance & Administration: Act as the primary custodian of administrative compliance, ensuring all project documentation, physical hub records, and procurement protocols strictly align with institutional and donor requirements.

Stakeholder & County Liaison: Maintain routine follow-ups with county-level stakeholders, government representatives, and cooperatives to unblock operational delays and ensure timely data collection.

Operational Support: Work hand-in-hand with County Business Managers to provide administrative, tracking and logistical support for local onboarding, training, and platform deployment activities.

Monitoring & Documentation: Oversee project monitoring schedules, log risks, and maintain meticulously organized digital and physical project registries.

Requirements, Qualifications, and Experience

Education: Bachelor’s degree in project management, Business Administration, Agribusiness, Public Policy, Development Studies, or a related social/economic science field. (A professional certification in Project Management like PMP, PRINCE2, or PMD Pro is an added advantage).

Experience: Minimum of 3–5 years of active experience in project coordination, project operations or administrative management.

Donor & Public Sector Familiarity: Proven track record working with government-led projects, Ministry initiatives, or donor-funded programs.

Systems & Reporting Skill: Exceptional skills in designing work plans (Gantt charts), managing budgets, and drafting technical project reports for institutional stakeholders.

Sector Knowledge: Basic familiarity with digital agriculture platforms, inclusive rural finance, or agricultural value chains in Kenya is a distinct advantage.

Core Competencies

Meticulous Organization: Exceptional attention to detail with the ability to manage complex timelines, heavy documentation and rigid compliance frameworks simultaneously.

Proactive Communication: Strong written and verbal communication skills needed to handle routine government, development-sector and private-sector partner follow-ups cleanly.

Problem-Solving Skills: Resourceful and self-driven; capable of running routine project mechanics independently without needing constant supervision.

Team Collaboration: Ability to seamlessly bridge communication between the high-level corporate office in Nairobi and the execution teams out in the counties.

• Lead the day-to-day operational execution of NAVCDP/FSRP project activities.
• Consolidate updates from field teams to draft high-quality progress reports, budgets, and operational work plans.
• Act as the primary custodian of administrative compliance, ensuring all project documentation, physical hub records, and procurement protocols strictly align with institutional and donor requirements.
• Maintain routine follow-ups with county-level stakeholders, government representatives, and cooperatives to unblock operational delays and ensure timely data collection.
• Work hand-in-hand with County Business Managers to provide administrative, tracking and logistical support for local onboarding, training, and platform deployment activities.
• Oversee project monitoring schedules, log risks, and maintain meticulously organized digital and physical project registries.

• Exceptional attention to detail
• Ability to manage complex timelines, heavy documentation and rigid compliance frameworks simultaneously
• Strong written and verbal communication skills
• Resourceful and self-driven
• Ability to run routine project mechanics independently
• Ability to seamlessly bridge communication between corporate office and field teams
• Designing work plans (Gantt charts)
• Managing budgets
• Drafting technical project reports

• Bachelor’s degree in project management, Business Administration, Agribusiness, Public Policy, Development Studies, or a related social/economic science field.
• Professional certification in Project Management like PMP, PRINCE2, or PMD Pro (added advantage).
• Minimum of 3–5 years of active experience in project coordination, project operations or administrative management.
• Proven track record working with government-led projects, Ministry initiatives, or donor-funded programs.
• Basic familiarity with digital agriculture platforms, inclusive rural finance, or agricultural value chains in Kenya (distinct advantage).