Job Purpose

The Projects and Property Manager is responsible for overseeing project delivery, vendor and contractor management, architect contract administration, land sales support, rental property management, and day-to-day office operations. The role reports directly to the Managing Director and requires a high degree of independence and commercial judgment.

Key Responsibilities

Office and Team Management

• Supervise support staff and manage daily office operations
• Receive, screen, and route all inbound client calls, emails, and walk-in inquiries
• Manage office suppliers, utility accounts, and service contracts
• Maintain physical and digital filing systems for all company documents
• Update the company operations task tracker daily

Project Management

• Own and maintain the project status tracker for all active developments
• Conduct scheduled site visits and submit written reports with photos after each visit
• Follow up daily with contractors, surveyors, lawyers, and county offices on pending items
• Track all regulatory submissions including NCA and NEMA
• Flag any deviation from project plan, budget, or timeline to the MD within 24 hours

Consultant Management

• Serve as primary contact for all appointed architects, engineers, and consultants
• Issue and track design briefs, review cycles, and submission deadlines
• Review submissions for completeness before forwarding to regulatory bodies
• Maintain a consultant register tracking scope, fees, milestones, and payments

Vendor and Contractor Management

• Source and vet contractors using a minimum of three competitive quotations per engagement
• Prepare scopes of work, payment schedules, and retention terms for all contractor agreements
• Inspect works on site before approving any stage payment
• Negotiate rates in line with current market benchmarks
• Maintain an approved vendor register with performance history

Land Sales Support

• Attend and lead client site visits; deliver plot presentations
• Prepare and maintain buyer-facing materials: site plans, availability schedules, and payment plans
• Track active reservations and follow up on payment installments
• Coordinate with the company lawyer on offer letters, sale agreements, and title transfers

Rental Property Management

• Manage all tenant relationships and oversee monthly rent collection
• Follow up on arrears within 5 working days of the due date
• Maintain a tenancy register with lease dates, renewal schedules, and deposit records
• Coordinate maintenance and repairs; obtain two quotations for any repair

Qualifications and Experience

• Degree or Diploma in Real Estate, Land Economics, Project Management, or Business Administration, Business Administration, Office Management, or a related field
• Minimum 3 years in a Kenyan real estate, property development, or construction environment
• Proven experience in land or plot sales from inquiry through to title transfer
• Direct experience managing architect or contractor contracts
• Working knowledge of Kenyan land documents: title deeds, mutation plans, RIM maps, and official searches
• Experience coordinating Development Permission applications or liaising with NCA, NEMA, or county planning offices
• Strong negotiation, communication, and organizational skills
• Fluent in English and Kiswahili, written and spoken
• Valid driving licence; willing to travel to project sites regularly

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with property management software and CRM systems
• Ability to use digital collaboration tools (e.g., Google Workspace, Slack, Zoom)

Probation Period

This role is subject to a 6-month probationary period. Confirmation to permanent employment is based on performance. Full details will be discussed at the offer stage.

• Supervise support staff and manage daily office operations
• Receive, screen, and route all inbound client calls, emails, and walk-in inquiries
• Manage office suppliers, utility accounts, and service contracts
• Maintain physical and digital filing systems for all company documents
• Update the company operations task tracker daily
• Own and maintain the project status tracker for all active developments
• Conduct scheduled site visits and submit written reports with photos after each visit
• Follow up daily with contractors, surveyors, lawyers, and county offices on pending items
• Track all regulatory submissions including NCA and NEMA
• Flag any deviation from project plan, budget, or timeline to the MD within 24 hours
• Serve as primary contact for all appointed architects, engineers, and consultants
• Issue and track design briefs, review cycles, and submission deadlines
• Review submissions for completeness before forwarding to regulatory bodies
• Maintain a consultant register tracking scope, fees, milestones, and payments
• Source and vet contractors using a minimum of three competitive quotations per engagement
• Prepare scopes of work, payment schedules, and retention terms for all contractor agreements
• Inspect works on site before approving any stage payment
• Negotiate rates in line with current market benchmarks
• Maintain an approved vendor register with performance history
• Attend and lead client site visits; deliver plot presentations
• Prepare and maintain buyer-facing materials: site plans, availability schedules, and payment plans
• Track active reservations and follow up on payment installments
• Coordinate with the company lawyer on offer letters, sale agreements, and title transfers
• Manage all tenant relationships and oversee monthly rent collection
• Follow up on arrears within 5 working days of the due date
• Maintain a tenancy register with lease dates, renewal schedules, and deposit records
• Coordinate maintenance and repairs; obtain two quotations for any repair

• Strong negotiation, communication, and organizational skills
• Fluent in English and Kiswahili, written and spoken
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with property management software and CRM systems
• Ability to use digital collaboration tools (e.g., Google Workspace, Slack, Zoom)

• Degree or Diploma in Real Estate, Land Economics, Project Management, or Business Administration, Business Administration, Office Management, or a related field
• Minimum 3 years in a Kenyan real estate, property development, or construction environment
• Proven experience in land or plot sales from inquiry through to title transfer
• Direct experience managing architect or contractor contracts
• Working knowledge of Kenyan land documents: title deeds, mutation plans, RIM maps, and official searches
• Experience coordinating Development Permission applications or liaising with NCA, NEMA, or county planning offices