Background

Regional Centre for Mapping of Resources for Development (RCMRD) is an Intergovernmental organization that provides services in surveying, mapping, remote sensing, GIS, and ICT to its Member States, partners, and clients. It currently has twenty Member States in the Eastern and Southern Africa Region.

Our Mission is “To Strengthen The Member States and Our Stakeholders' Capacity Through Generation, Application, and Dissemination of Geo-Information and Allied Technologies for Sustainable Development.

RCMRD wishes to fill the following vacant positions:

1. Protocol and Security Officer - GS6

Reporting to the Administration and Estate Manager, the Protocol & Security Officer will coordinate institutional protocol services while ensuring the safety and security of RCMRD staff, visitors, assets, facilities, and operations.

The role ensures professional management of official engagements involving dignitaries, partners, and stakeholders while safeguarding organizational operations through effective security planning, risk monitoring, and enforcement of security procedures in the office and field environment.

Duties and Responsibilities:

A. Protocol Management.

• Organize and manage all protocol arrangements for visits, meetings, field missions, and official events involving government officials, diplomatic missions, development partners, and stakeholders.
• Liaise with government agencies, diplomatic missions, and partner organizations to coordinate clearances, permits, and protocol requirements.
• Ensure VIP guests and delegations receive appropriate reception, briefing, and logistical support during RCMRD functions and site visits.
• Coordinate logistics for official ceremonies, conferences, launches, and public engagements.
• Prepare briefing notes, talking points, and official documentation for executive participation in public or diplomatic events.
• Ensure proper protocol practices are observed during formal gatherings, flag displays, seating arrangements, and official communications.
• Serve as a liaison between the company and external entities, ensuring smooth communication and coordination.
• Draft formal correspondence, invitations, and communication related to high-level engagements.
• Maintain accurate records of diplomatic engagements, official visits, and stakeholder interactions.
• Ensure all activities comply with national and international protocol standards.
• Advise leadership on protocol matters and emerging trends in public diplomacy and stakeholder engagement.

B. Security Management

• Monitor and secure office premises, equipment, and staff during working hours and after-hours as required.
• Provide on-site security coordination and support for field teams conducting surveys, data collection, or site visits in remote or sensitive areas.
• Conduct regular patrols, inspections, and perimeter checks to detect and deter any unauthorized activity or security threats.
• Maintain access control protocols, including managing visitor logs, ID badges, and staff entry systems.
• Respond promptly to security breaches, alarms, or emergencies and escalate incidents to management or authorities as appropriate.
• Safeguard RCMRD’s equipment stored at offices or temporary field locations.
• Support safe logistical movements by escorting valuable materials and ensuring safe passage for staff in high-risk areas.
• Enforce organizational health, safety, and security protocols in coordination with the relevant team.
• Prepare detailed incident reports and maintain accurate security documentation and logs.
• Monitor surveillance systems (CCTV) and ensure equipment is functional and up to date.
• Any other duties as assigned by the Administration and Estate Manager

Required qualification & Experience:

Academic Qualifications

• Bachelor’s degree in International Relations, Public Administration, Communications, Criminology, Security Studies, or any other related field

Professional Qualifications

• Membership with a relevant professional body in security, protocol, public administration, or related disciplines.

Professional Experience

• Minimum of five(5) years’ relevant experience in protocol management, security operations, diplomatic liaison, or a comparable institutional environment.

Benefits:

• Housing allowance;
• Transport allowance;
• Contributory Provident Fund with both parties contributing 7% of the basic monthly salary;
• 10% gratuity of the annual basic salary based on successful completion of the contract;
• A staff contributory group medical scheme to a maximum of five (5) families and;
• Annual Leave days based on your job grade

Contract duration:

Two (2) years, renewable subject to satisfactory performance

• Organize and manage all protocol arrangements for visits, meetings, field missions, and official events involving government officials, diplomatic missions, development partners, and stakeholders.
• Liaise with government agencies, diplomatic missions, and partner organizations to coordinate clearances, permits, and protocol requirements.
• Ensure VIP guests and delegations receive appropriate reception, briefing, and logistical support during RCMRD functions and site visits.
• Coordinate logistics for official ceremonies, conferences, launches, and public engagements.
• Prepare briefing notes, talking points, and official documentation for executive participation in public or diplomatic events.
• Ensure proper protocol practices are observed during formal gatherings, flag displays, seating arrangements, and official communications.
• Serve as a liaison between the company and external entities, ensuring smooth communication and coordination.
• Draft formal correspondence, invitations, and communication related to high-level engagements.
• Maintain accurate records of diplomatic engagements, official visits, and stakeholder interactions.
• Ensure all activities comply with national and international protocol standards.
• Advise leadership on protocol matters and emerging trends in public diplomacy and stakeholder engagement.
• Monitor and secure office premises, equipment, and staff during working hours and after-hours as required.
• Provide on-site security coordination and support for field teams conducting surveys, data collection, or site visits in remote or sensitive areas.
• Conduct regular patrols, inspections, and perimeter checks to detect and deter any unauthorized activity or security threats.
• Maintain access control protocols, including managing visitor logs, ID badges, and staff entry systems.
• Respond promptly to security breaches, alarms, or emergencies and escalate incidents to management or authorities as appropriate.
• Safeguard RCMRD’s equipment stored at offices or temporary field locations.
• Support safe logistical movements by escorting valuable materials and ensuring safe passage for staff in high-risk areas.
• Enforce organizational health, safety, and security protocols in coordination with the relevant team.
• Prepare detailed incident reports and maintain accurate security documentation and logs.
• Monitor surveillance systems (CCTV) and ensure equipment is functional and up to date.
• Any other duties as assigned by the Administration and Estate Manager

• Bachelor’s degree in International Relations, Public Administration, Communications, Criminology, Security Studies, or any other related field
• Membership with a relevant professional body in security, protocol, public administration, or related disciplines.