Vacancy title:
Purchasing Supervisor

[Type: FULL_TIME, Industry: Hospitality, and Tourism, Category: Transportation & Logistics]

Jobs at:
Pullman Nairobi Upperhill

Deadline of this Job:
Thursday, July 31 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, July 21 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The Purchasing Supervisor oversees daily procurement activities to ensure timely, cost-effective acquisition of goods and services while maintaining quality and compliance with company policies. They supervise purchasing staff, liaise with suppliers, and collaborate with departments to support operational efficiency.

Key Responsibilities

Procurement & Vendor Management

• Source, evaluate, and negotiate with suppliers for best value purchases.
• Ensure timely procurement of approved goods and services in line with organizational policies.
• Maintain a reliable vendor database and foster strong supplier relationships.
• Monitor supplier performance and address non-compliance issues.

Supervision & Coordination

• Supervise and train purchasing assistants or clerks.
• Assign daily tasks and monitor team performance.
• Ensure departmental targets and timelines are met.
• Support internal audits and compliance checks.

Documentation & Systems

• Ensure accuracy and completeness of purchase orders, requisitions, contracts, and delivery notes.
• Maintain procurement records and ensure proper filing for audit purposes.
• Use procurement software and systems (e.g., Sage) to manage workflows.

Inventory & Cost Control

• Collaborate with storekeepers and receiving teams to manage stock levels and avoid overstocking or shortages.
• Assist in cost analysis and contribute to procurement savings.
• Support monthly reporting of procurement KPIs.

Compliance & Ethics

• Enforce adherence to procurement policies, ethical sourcing, and internal control procedures.
• Identify and report any irregularities or supplier conflicts of interest.

Qualifications

Qualifications & Experience:

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Minimum 3–5 years’ experience in purchasing, with at least 1–2 years in a supervisory role.
• Familiarity with hospitality procurement.
• Proficiency in procurement software and Microsoft Office Suite.
• Knowledge of local importation laws and regulatory requirements (if applicable).
• Additional Information
• Your Team And Working Environment
• Tight-knit and team oriented.
• Hard-working, engaging and inclusive.
• Attention to detail and hygiene
• Well organised and autonomous

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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