Vacancy title:
Record Management

[Type: FULL_TIME, Industry: Agriculture, Food, and Natural Resources, Category: Admin & Office]

Jobs at:
Kenya Marine and Fisheries Research Institute ( KMFRI )

Deadline of this Job:
Wednesday, December 3 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Monday, November 17 2025, Base Salary: Not Disclosed

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Learn more about Kenya Marine and Fisheries Research Institute ( KMFRI )
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JOB DETAILS:

RECORD MANAGEMENT

20.EXT/KMF/TEMP/20 – Records Management Officer (2 Posts)

a)Job Specifications

The duties and responsibilities of the officer will entail:-

1. Ensuring security of information, documents, files, records, and office equipment in a registry/archives;
2. Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
3. Ensuring sorting, classifying, and indexing of documents for filing;
4. Ensuring storage, updating and maintenance of personnel records and file index;
5. Ensuring control in opening of open, confidential, and secret files; 
6. Ensuring custody and Maintenance of Institute’s documents; 
7. Planning appropriate office accommodation for registries;
8. Ensuring that file movement records are updated and maintained; and
9. Ensuring Digitization of the Institute’s documents for circulation and archiving.

b)Person Specifications

For appointment to this grade, an officer must have:

1. Bachelors Degree in Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management / Information Management or its equivalent qualifications from a recognized Institution;
2. Kenya Certificate of Secondary Education (KCSE) mean grade C + (C Plus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
3. Proficiency in computer applications;

c)Key Competencies and Skills

1. Organizational skills; 
2. Strong communication skills; and
3. Good interpersonal skills.

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

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