Overall Responsibility

The Record Management Assistant will be responsible for timely and accurate processing of documents into the EDMS-ECM software. The role supports document the imaging project at the records management office while ensuring adherence to internal controls, turnaround time (TAT) and statutory compliance.

Key Responsibilities

• Collect retrieved files on daily basis as requested by the users or as assigned by your supervisor.
• Dismantle the files as per the given guidelines.
• Scan and upload the documents to the given folders in the EDMS per section.
• Reassemble the scanned files and feed them into their respective archive’s boxes.
• Label the scanned files clearly with the accurate scan date.
• Review the scanned documents for quality checks within the system.
• Keep an updated inventory within the provided computer.
• Re-shelve the active scanned files.
• Ensure archive files are returned to their respective boxes of origin without mixing with files from different boxes.
• Assisting in preparation of records to archives and in receiving retrieved files from the archives.

Academic and Professional Qualifications required

• Degree in Records Management or a related relevant field.
• One-year experience working in a busy digitization environment.

Key Competencies

• Excellent communication and interpersonal skills.
• Proven ability to meet deadlines and work under pressure.
• Keen to details.
• A team player.

• Collect retrieved files on daily basis as requested by the users or as assigned by your supervisor.
• Dismantle the files as per the given guidelines.
• Scan and upload the documents to the given folders in the EDMS per section.
• Reassemble the scanned files and feed them into their respective archive’s boxes.
• Label the scanned files clearly with the accurate scan date.
• Review the scanned documents for quality checks within the system.
• Keep an updated inventory within the provided computer.
• Re-shelve the active scanned files.
• Ensure archive files are returned to their respective boxes of origin without mixing with files from different boxes.
• Assisting in preparation of records to archives and in receiving retrieved files from the archives.

• Excellent communication and interpersonal skills.
• Proven ability to meet deadlines and work under pressure.
• Keen to details.
• A team player.

• Degree in Records Management or a related relevant field.
• One-year experience working in a busy digitization environment.