Zoomlion Waste Services Management Kenya is seeking a Records Officer to manage the systematic collection, organisation, maintenance, and retrieval of operational records. The role ensures that accurate, complete, and compliant records are maintained for all waste management activities, fleet operations, environmental monitoring, and administrative functions, supporting the organisation's reporting, compliance, and decision-making requirements.

Key Responsibilities 

• Collect, organise, maintain, and retrieve operational records.
• Ensure accuracy, completeness, and compliance of records.
• Manage records for waste management activities, fleet operations, and environmental monitoring.
• Support reporting, compliance, and decision-making.
• Maintain secure and accessible record-keeping systems.
• Ensure compliance with data protection and records management policies.

Qualifications

• Kenya Certificate of Secondary Education (KCSE) minimum grade C or equivalent
• Diploma in Records Management, Business Administration, Information Management, or a related field is preferred
• Computer literacy certificate or equivalent training in MS Office applications

Experience

• Minimum of 2–3 years of experience in a records management, data entry, or administrative role
• Experience in a transport, logistics, waste management, or operations environment is preferred
• Familiarity with weighbridge or fleet management systems is an advantage

Technical Skills

• Proficiency in MS Office (Excel, Word) for data entry and report compilation
• Ability to manage both physical and digital filing systems
• Basic understanding of environmental or operational compliance record-keeping is an advantage
• Accurate and fast data entry skills

Core Competencies

• High level of accuracy and attention to detail
• Organised, systematic, and thorough in approach to record management
• Honest and trustworthy with strong commitment to data confidentiality
• Able to work independently with minimal supervision
• Good communication skills and ability to work cooperatively with operations, finance, and management teams
• Reliable, punctual, and dependable

• Collect, organise, maintain, and retrieve operational records.
• Ensure accuracy, completeness, and compliance of records.
• Manage records for waste management activities, fleet operations, and environmental monitoring.
• Support reporting, compliance, and decision-making.
• Maintain secure and accessible record-keeping systems.
• Ensure compliance with data protection and records management policies.

• Strong organisational and record-keeping skills.
• Knowledge of records management systems and best practices.
• Proficiency in Microsoft Office and database systems.
• Attention to detail and high integrity.

• Relevant qualifications in Records Management, Information Management, Business Administration, or a related field.
• Proven experience in records management or administration.