GAIN is seeking to recruit a Recruitment and Operations Coordinator to provide reliable recruitment administration across its global offices, coordinate recruitment for assigned roles and support advertising, job evaluations and recruitment reporting.

This role will be offered on a fixed term contract running until March 2028, subject to availability of funding and will be based in Nairobi, Kenya. This advert closes on 28 October 2026. GAIN encourages early applications and reserves the right to close the advert ahead of the advertised deadline if we receive a high volume of interest.

Key Responsibilities include.

• Provide recruitment administration across a high volume of vacancies, maintaining accurate records and coordinating each stage from approval through to onboarding.
• Coordinate interviews, prepare selection materials and collate panel feedback, providing timely updates to candidates and hiring managers.
• Coordinate offer documentation, references and other pre-employment checks, handling sensitive information confidentially and following agreed procedures.
• Act as the focal recruiter for G3 and below roles, working with hiring managers to coordinate selection and progress appointments with guidance from the Recruitment Manager.
• Prepare and publish clear, accurate job adverts, and support the Recruitment Manager with job evaluations by reviewing job descriptions and collating relevant information.
• Keep the applicant tracking system and recruitment spreadsheets up to date, complete weekly tracker updates and use Excel to produce accurate recruitment reports.
• Support wider HR activities, including employee lifecycle administration, invoices and purchase orders, team meetings and learning platforms.
• Organise competing priorities across offices and time zones, follow up on outstanding actions and flag issues early to keep recruitment moving.

About you

You will bring strong recruitment administration experience and a track record of keeping high-volume hiring processes organised, accurate and moving forward. You will be confident coordinating interviews across time zones, candidate communications, offers and pre-employment checks, and using an applicant tracking system to maintain reliable records. Strong practical Excel skills are highly preferred; you should be comfortable updating recruitment spreadsheets each week, checking data and producing clear reports. You should be able to coordinate recruitment for assigned roles as the focal recruiter, with guidance from the Recruitment Manager, and support the preparation of adverts and job descriptions for evaluation.

You will bring a positive, constructive attitude and the resilience to stay effective when workloads are high, priorities change or recruitment plans encounter setbacks. You will take ownership, follow through on commitments and maintain attention to detail while balancing several vacancies and deadlines. Clear communication and sound judgement will help you build trust with candidates and hiring managers, manage expectations and identify practical solutions. You will be comfortable working across cultures and time zones, handle sensitive information with discretion and know when to seek support or escalate an issue.

About our offer

The starting gross salary on offer for this role is from KES 2,468,076 – KES 2,816,616 gross per annum, depending on experience. Staff Benefits Summary

Working Conditions

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

Use of Artificial Intelligence during interviews and assessments

GAIN is committed to ensuring a fair and authentic recruitment process. Candidates are expected to participate in interviews and recruitment assessments independently and to provide responses that reflect their own knowledge, skills and experience. The use of generative artificial intelligence (AI) tools or other technologies to generate, formulate or provide answers during a live or recorded interview, written tests or assessment is not permitted, unless expressly authorised by GAIN in advance. Candidates who require assistive technology for accessibility purposes should inform the recruitment team in advance so that appropriate arrangements can be made.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to be ineligible under the above conditions during or after the recruitment process. Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.

• Provide recruitment administration across a high volume of vacancies, maintaining accurate records and coordinating each stage from approval through to onboarding.
• Coordinate interviews, prepare selection materials and collate panel feedback, providing timely updates to candidates and hiring managers.
• Coordinate offer documentation, references and other pre-employment checks, handling sensitive information confidentially and following agreed procedures.
• Act as the focal recruiter for G3 and below roles, working with hiring managers to coordinate selection and progress appointments with guidance from the Recruitment Manager.
• Prepare and publish clear, accurate job adverts, and support the Recruitment Manager with job evaluations by reviewing job descriptions and collating relevant information.
• Keep the applicant tracking system and recruitment spreadsheets up to date, complete weekly tracker updates and use Excel to produce accurate recruitment reports.
• Support wider HR activities, including employee lifecycle administration, invoices and purchase orders, team meetings and learning platforms.
• Organise competing priorities across offices and time zones, follow up on outstanding actions and flag issues early to keep recruitment moving.

• Recruitment administration
• High-volume hiring processes
• Coordinating interviews
• Candidate communications
• Offers and pre-employment checks
• Applicant tracking system
• Excel
• Updating recruitment spreadsheets
• Checking data
• Producing reports
• Focal recruiter
• Job adverts
• Job descriptions
• Positive attitude
• Resilience
• Ownership
• Attention to detail
• Clear communication
• Sound judgement
• Working across cultures and time zones
• Handling sensitive information
• Seeking support
• Escalating issues

• Strong recruitment administration experience
• Track record of keeping high-volume hiring processes organised, accurate and moving forward
• Confident coordinating interviews across time zones, candidate communications, offers and pre-employment checks
• Proficient in using an applicant tracking system to maintain reliable records
• Strong practical Excel skills
• Comfortable updating recruitment spreadsheets each week, checking data and producing clear reports
• Ability to coordinate recruitment for assigned roles as the focal recruiter, with guidance from the Recruitment Manager
• Ability to support the preparation of adverts and job descriptions for evaluation
• Positive, constructive attitude
• Resilience to stay effective when workloads are high, priorities change or recruitment plans encounter setbacks
• Ability to take ownership, follow through on commitments and maintain attention to detail while balancing several vacancies and deadlines
• Clear communication and sound judgement
• Ability to build trust with candidates and hiring managers, manage expectations and identify practical solutions
• Comfortable working across cultures and time zones
• Ability to handle sensitive information with discretion
• Know when to seek support or escalate an issue
• Existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised
• Right to work and be currently based in the advertised country location