SENIOR EXECUTIVE OFFICER
2025-10-09T17:04:29+00:00
icipe - International Centre of Insect Physiology and Ecology
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https://www.icipe.org/
FULL_TIME
icipe Duduville Campus
Nairobi
00100
Kenya
Agriculture, Food, and Natural Resources
Admin & Office
2025-10-24T17:00:00+00:00
Kenya
8
The Senior Executive Officer (SEO) will provide high-level executive and administrative support to ensure the efficient and effective operation of the Office of the Director General (DG). He/she serves as the primary point of contact for the DG’s internal and external stakeholders, manages the DG’s schedule and priorities, coordinates institutional communications from the DG’s Office, and ensures timely follow-up on decisions. The role demands exceptional organizational skills, discretion, and the ability to anticipate needs, enabling the DG to focus on strategic leadership. The SEO works closely with the icipe Events and Travel Coordination Officer to ensure seamless logistical arrangements for meetings, travel, and official events.
Executive Support • Manage the flow of communications and documentation to and from the DG’s Office, including telephone calls, emails, and official correspondence, through a well-maintained and efficient system. • Review, prioritize, and delegate a variety of complex and confidential requests, ensuring appropriate and timely responses. • Prepare, proofread, and edit correspondence, presentations, briefing notes, and reports for the DG. • Ensure the DG is fully briefed and prepared for meetings, missions, and public engagements by providing background materials and talking points. 2. Calendar, Meetings, and Travel • Maintain and coordinate the DG’s calendar, including planning and scheduling all appointments, meetings, conferences, and travel. • Organize meetings for the DG, including preparation of agendas, collation of documents, minute-taking, and follow-up on action points. • Work closely with the Events and Travel Coordination Officer to arrange travel logistics (flights, accommodation, visas, ground transport) and prepare comprehensive travel packs. • Maintain an up-to-date record of the DG’s travel schedule and manage frequent flyer accounts
• Exceptional organizational and time-management skills, with the ability to handle multiple priorities under tight deadlines. • Strong interpersonal skills and the ability to work with tact, diplomacy, and discretion. • Ability to work independently, exercise sound judgment, and anticipate needs. • Professionalism and commitment to organisational values. • Attention to detail and accuracy. • Client service orientation and relationship building. • Adaptability and problem-solving skills. • Team spirit and intercultural sensitivity.
Bachelor’s degree in Business Administration, Communication, International Relations, or related field. • A relevant postgraduate qualification will be an added advantage. • At least 8 years of progressively responsible executive-level administrative experience, preferably in an international or research organization. • Demonstrated experience in supporting Board/Governing Council-level governance processes. • Proven track record in stakeholder engagement, event coordination, and collaboration with travel and event management functions. • Excellent written and verbal communication skills in English; working knowledge of French will be an advantage. • High level of integrity and commitment to confidentiality. • Proficiency in Microsoft Office Suite, virtual meeting platforms, and document management systems.
JOB-68e7eb1dc9d98
Vacancy title:
SENIOR EXECUTIVE OFFICER
[Type: FULL_TIME, Industry: Agriculture, Food, and Natural Resources, Category: Admin & Office]
Jobs at:
icipe - International Centre of Insect Physiology and Ecology
Deadline of this Job:
Friday, October 24 2025
Duty Station:
icipe Duduville Campus | Nairobi | Kenya
Summary
Date Posted: Thursday, October 9 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Senior Executive Officer (SEO) will provide high-level executive and administrative support to ensure the efficient and effective operation of the Office of the Director General (DG). He/she serves as the primary point of contact for the DG’s internal and external stakeholders, manages the DG’s schedule and priorities, coordinates institutional communications from the DG’s Office, and ensures timely follow-up on decisions. The role demands exceptional organizational skills, discretion, and the ability to anticipate needs, enabling the DG to focus on strategic leadership. The SEO works closely with the icipe Events and Travel Coordination Officer to ensure seamless logistical arrangements for meetings, travel, and official events.
Work Hours: 8
Experience in Months: 96
Level of Education: bachelor degree
Job application procedure
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Applications will be accepted up to 24th October 2025. Interested applicants should submit: (a) a confidential cover letter; (b) a detailed CV with names and addresses of 3 referees (including their email addresses); and (c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
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