Vacancy title:
SOP Clerk

[Type: FULL_TIME, Industry: Construction, Category: Admin & Office]

Jobs at:
Kenya Builders

Deadline of this Job:
Tuesday, November 25 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Tuesday, November 18 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The SOP Clerk is responsible for accurate and timely processing of all sales orders and related documentation. This includes inputting quotations and sales orders into the ERP system (iScala), generating picking lists, invoices, delivery notes, and ensuring alignment with the customer’s request and company policies. The SOP Clerk works closely with the sales team, warehouse, logistics, and accounts departments to ensure efficient order fulfilment and customer satisfaction.

Key Duties/ Responsibilities

1. Order Processing & Data Entry
2. Documentation & System Management
3. Coordination & Communication
4. Compliance & Internal Controls
5. HubSpot CRM Integration

Key Outputs/Deliverables

1. Accurate and timely entry of quotations and sales orders in iScala
2. Generation of correct picking lists, invoices, and delivery documentation
3. Up-to-date and accurate customer and product information in the system
4. Clear communication with sales, warehouse, and finance teams
5. Proper document control and audit trail of all processed orders
6. HubSpot CRM and iScala order linkage maintained and updated

Academic and professional Qualifications and experience required

1. Diploma or Certificate in Business Administration, Procurement, or related field
2. Basic accounting or ERP systems training is an advantage.

Experience Required

1. Minimum 1–2 years’ experience in sales administration, data entry, or order processing
2. Familiarity with ERP systems (e.g., iScala) and CRM platforms (e.g., HubSpot) is an added advantage
3. Experience in a manufacturing, distribution, or logistics environment preferred.

Key Skills and Competences

1. Strong attention to detail and accuracy
2. Excellent data entry and typing skills
3. Ability to work under pressure and meet deadlines
4. Good communication and interpersonal skills
5. Team player with a proactive attitude
6. Organized with good time management
7. Familiarity with Microsoft Office, especially Excel and Outlook

Work Hours: 8

Experience in Months: 12

Level of Education: professional certificate

Job application procedure
Interested in applying for this job? Click here to submit your application now.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Interested and qualified candidates are encouraged to apply by sending their updated CV no later than 25th/November/2025

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