Background

The Sales Administration Officer is responsible for providing administrative support to the real estate department, ensuring smooth and efficient operations in property management and documentation processes. This role involves maintaining accurate records, managing lease agreements, coordinating with tenants and service providers, and assisting with the financial administration of properties.

Main Duties:

• Assist in the day-to-day management of residential and commercial properties, including handling tenant inquiries, maintenance requests, and property inspections.
• Coordinate lease agreements, including drafting, reviewing, and ensuring timely renewal
• Maintain up-to-date records of property transactions, lease agreements, legal documents, and property insurance.
• Ensure compliance with local regulations and company policies in all documentation.
• Assist in preparing property budgets, tracking expenses, and managing rent payments.
• Support in generating financial reports and maintaining accounts receivable and payable records.
• Support the real estate team with scheduling, organizing meetings, and preparing reports.
• Assist in maintaining digital and physical filing systems for all property-related documents.

Key Result Areas

• Timely and accurate management of lease agreements, ensuring renewals and expirations are handled without delays.
• Effective client and vendor communication, leading to positive relationships with tenants, owners, and service providers.
• Accurate record-keeping and compliance, ensuring all property documentation is up-to-date and in line with legal requirements.
• Financial accuracy, including error-free rent processing and expense tracking.

Experience Profile

• Diploma or degree in Business Administration, Real Estate Management, or a related field.
• Minimum 5 years of experience in real estate administration, property management, or a similar role.

Personal Attributes

• Proficient in Microsoft Office, word, excel.
• Strong organizational and time-management skills.
• Excellent Communication and interpersonal skills.
• Knowledge of real estate regulations and documentation requirements is an advantage.
• Detail-Oriented: Ensures accuracy and attention to detail in all documentation and financial records.
• Proactive Problem-Solver: Able to identify issues and resolve them efficiently.
• Customer Service Mindset: Friendly and professional when interacting with tenants and clients.
• Adaptable: Comfortable working in a dynamic environment and managing multiple priorities.

• Assist in the day-to-day management of residential and commercial properties, including handling tenant inquiries, maintenance requests, and property inspections.
• Coordinate lease agreements, including drafting, reviewing, and ensuring timely renewal
• Maintain up-to-date records of property transactions, lease agreements, legal documents, and property insurance.
• Ensure compliance with local regulations and company policies in all documentation.
• Assist in preparing property budgets, tracking expenses, and managing rent payments.
• Support in generating financial reports and maintaining accounts receivable and payable records.
• Support the real estate team with scheduling, organizing meetings, and preparing reports.
• Assist in maintaining digital and physical filing systems for all property-related documents.

• Proficient in Microsoft Office, word, excel.
• Strong organizational and time-management skills.
• Excellent Communication and interpersonal skills.
• Knowledge of real estate regulations and documentation requirements is an advantage.
• Detail-Oriented: Ensures accuracy and attention to detail in all documentation and financial records.
• Proactive Problem-Solver: Able to identify issues and resolve them efficiently.
• Customer Service Mindset: Friendly and professional when interacting with tenants and clients.
• Adaptable: Comfortable working in a dynamic environment and managing multiple priorities.

• Diploma or degree in Business Administration, Real Estate Management, or a related field.
• Minimum 5 years of experience in real estate administration, property management, or a similar role.