Vacancy title:
Secretary

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Alupe University College

Deadline of this Job:
Monday, June 9 2025

Duty Station:
Kenya | Busia | Kenya

Summary
Date Posted: Wednesday, May 28 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Alupe University College (AUC), which is a Constituent College of Moi University, is one of the newest University Colleges in the Country. It was established through the Alupe Legal Order Gazette Notice No 163 of 24th July 2015. Its Council was constituted vide special gazette notice No.136 of 7th November 2016. It was started following a request by the…

Minimum Qualification and Experience
For appointment to this grade, a candidate must have:

• Diploma in Secretarial Studies with three (3) years’ working experience;

OR

• Stage III Single and Group certificates with nine (9) years working experience;

OR

• Bachelor’s degree in any of the following disciplines: Secretarial Studies, Business Office Management, Business Management or equivalent qualifications from a recognized and accredited institution;
• Proficiency in computer applications; and
• Demonstrated merit and ability as reflected in work performance and results.

Duties and responsibilities at this level will entail:

• Taking oral dictation;
• Word and data processing;
• Managing e-office;
• Operating office equipment;
• Handling telephone calls and appointments;
• Maintaining office diary and travel itineraries;
• Managing office protocol;
• Ensuring security of office records, documents and equipment;
• Maintaining an up-to-date filing system in the office;
• Preparing responses to routine correspondence; and
• Managing office petty cash.

Work Hours: 8

Experience in Months: 36

Level of Education: associate degree

Job application procedure
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Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents. Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies;

• Kenya Revenue Authority,
• Higher Education Loans Board,
• Ethics and Anti-Corruption Commission,
• Directorate of Criminal Investigation (Certificate of Good Conduct),
• Registered Credit Reference Bureau

Applicants should provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports to or addressed to the undersigned to be received on or before 9th June, 2025. Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated.  Applications should be addressed to the undersigned to be received on or before 9th June, 2025 by 5:00 p.m. Deputy Vice Chancellor (Administration, Finance and Development)

Alupe University
P.O. Box 845-50400 BUSIA (KENYA)

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