Senior Administration Officer II- Kenya-AIST Grade 7
2025-07-01T05:45:06+00:00
Kenya Advanced Institute of Science and Technology (Kenya-AIST)
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https://kenya-aist.ac.ke/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Education, and Training
Admin & Office
2025-07-21T17:00:00+00:00
Kenya
8
Duties and responsibilities at this level will entail: -
- Provide day-to-day administrative support to assigned departments or units within the Institute.
- Implement filing systems for proper documentation, record-keeping, and secure retrieval of records.
- Handle official correspondence including receiving, recording, dispatching, and tracking communications.
- Maintain office registers, schedules, and meeting calendars.
- Organize logistics for internal and external meetings, workshops, and events.
- Ensure availability and proper use of office supplies, equipment, and workspaces.
- Assist in the preparation of minutes, reports, and briefs for meetings and institutional activities.
- Support the enforcement of administrative policies, government circulars, and service standards.
- Liaise with other departments to facilitate timely flow of information and institutional coordination.
- Handle inquiries and direct clients and visitors appropriately within the assigned office or division.
- Assist in staff induction and orientation for newly recruited administrative support staff.
- Perform any other duties as may be assigned from time to time.
For appointment to this grade a candidate must have:
- Served for a cumulative period of at least eight (8) years relevant work experience, three (3) of which must have been at the grade of Administration Officer I or in a comparable position.
- Master's Degree in a relevant field from a recognized institution;
- Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
- Membership to a relevant professional body is an added advantage;
- Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; and
- Shown merit and ability as reflected in work performance and results.
- Knowledge of data protection laws will be an added advantage.
Provide day-to-day administrative support to assigned departments or units within the Institute. Implement filing systems for proper documentation, record-keeping, and secure retrieval of records. Handle official correspondence including receiving, recording, dispatching, and tracking communications. Maintain office registers, schedules, and meeting calendars. Organize logistics for internal and external meetings, workshops, and events. Ensure availability and proper use of office supplies, equipment, and workspaces. Assist in the preparation of minutes, reports, and briefs for meetings and institutional activities. Support the enforcement of administrative policies, government circulars, and service standards. Liaise with other departments to facilitate timely flow of information and institutional coordination. Handle inquiries and direct clients and visitors appropriately within the assigned office or division. Assist in staff induction and orientation for newly recruited administrative support staff. Perform any other duties as may be assigned from time to time.
Served for a cumulative period of at least eight (8) years relevant work experience, three (3) of which must have been at the grade of Administration Officer I or in a comparable position. Master's Degree in a relevant field from a recognized institution; Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution; Membership to a relevant professional body is an added advantage; Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; and Shown merit and ability as reflected in work performance and results. Knowledge of data protection laws will be an added advantage.
JOB-686375e24747a
Vacancy title:
Senior Administration Officer II- Kenya-AIST Grade 7
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]
Jobs at:
Kenya Advanced Institute of Science and Technology (Kenya-AIST)
Deadline of this Job:
Monday, July 21 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, July 1 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Duties and responsibilities at this level will entail: -
- Provide day-to-day administrative support to assigned departments or units within the Institute.
- Implement filing systems for proper documentation, record-keeping, and secure retrieval of records.
- Handle official correspondence including receiving, recording, dispatching, and tracking communications.
- Maintain office registers, schedules, and meeting calendars.
- Organize logistics for internal and external meetings, workshops, and events.
- Ensure availability and proper use of office supplies, equipment, and workspaces.
- Assist in the preparation of minutes, reports, and briefs for meetings and institutional activities.
- Support the enforcement of administrative policies, government circulars, and service standards.
- Liaise with other departments to facilitate timely flow of information and institutional coordination.
- Handle inquiries and direct clients and visitors appropriately within the assigned office or division.
- Assist in staff induction and orientation for newly recruited administrative support staff.
- Perform any other duties as may be assigned from time to time.
For appointment to this grade a candidate must have:
- Served for a cumulative period of at least eight (8) years relevant work experience, three (3) of which must have been at the grade of Administration Officer I or in a comparable position.
- Master's Degree in a relevant field from a recognized institution;
- Bachelor’s Degree in any of the following disciplines: Public/Business Administration, Human Resource Management, Political Science, Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
- Membership to a relevant professional body is an added advantage;
- Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; and
- Shown merit and ability as reflected in work performance and results.
- Knowledge of data protection laws will be an added advantage.
Work Hours: 8
Experience in Months: 96
Level of Education: bachelor degree
Job application procedure
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