Vacancy title:
Senior Assistant Procurement Officer /Stores Controller

[Type: FULL_TIME, Industry: Education, and Training, Category: Transportation & Logistics]

Jobs at:
Maseno University

Deadline of this Job:
Tuesday, October 14 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Tuesday, September 23 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Senior Assistant Procurement Officer /Stores Controller – Grade Nine (9) One (1) Position
MSU/ADM/DP/01/25
Requirements for Appointment:

• Bachelor’s degree in Procurement/Procurement & Logistics/ Procurement & Supply Chain management/ Purchasing & Supply Chain Management or equivalent from a recognised Institution;
• Master degree in Procurement/Procurement & Logistics/ Procurement & Supply Chain
• Management/ Purchasing & Supply Chain Management or equivalent from a recognised Institution is an added advantage;
• Cumulative service period of Six (6) years’ relevant work experience, Three (3) of which should have been at the grade of Supply Chain Management Officer I or in a comparable position;
• Relevant technical and professional certification from a recognized Institution (CPSP Part I, II, III or equivalent;
• A valid member of a relevant professional body; and
• Proficiency in computer applications.

Duties and Responsibilities

• Preparing local Purchase Order and ensure timely delivery of goods, services and works;
• Coordinating preparation and management of inventory control register;
• Receiving requisitions from users for purchase of goods;
• Serving and confirm correct specifications and deliveries requested;
• Authorizing issuance of stores and distribution management;
• Ensuring that original terms of Tender documents are adhered to;
• Implementing inventory and assets management techniques and approaches;
• Counter checking supplies invoice with the original quotations;
• Coordinating periodic stock control and consolidating stores returns;
• Coordinate supplies activities with Procurement Department and user activities;
• Ensuring proper control and smooth flow of information and documents between the sections;
• Preparing periodic and annual supply chain management reports and returns;
• Complying with Procurement Regulations; and
• Performs any other duties assigned from time to time

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure

The Terms of service for the ALL positions will be on Permanent and Pensionable subject to Retirements Benefits Authority Regulations EXCEPT for the positions of General Manager, Grade KH 13, will be tenable on Contract Terms for a period of Three (3) years renewable based on satisfactory performance and Chief Internal Auditor, Grade 15 will be on a Five (5) years Contract Terms renewable only once upon satisfactorily performance

Interested applicants should visit Maseno University Website; www.maseno.ac.ke to view the detailed job requirements. Each application should be submitted together with an updated Curriculum Vitae, ALL academic and professional certificates, ALL transcripts, latest pay slip and Three (3) Referees letters.

Maseno University is an equal opportunity employer and therefore applicants of all gender, marginalized group and persons living with disability are encouraged to apply. The latter should attach their NCPWD certificate. Applications received later than the deadline will not be considered. Only shortlisted candidates will be contacted and canvassing will lead to automatic disqualification. The University does not charge any fee for the recruitment and selection process. Applicants should submit Ten (10) hard copies of the application clearly indicating the reference number of the position applied. Applications must be submitted on or before 14th October, 2025 addressed to:

The Deputy Vice-Chancellor
Administration, Finance and Development
Maseno University
P. O. Box 333 - 40105
MASENO

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