Job Purpose:

Responsible for Portfolio Administration, Valuation, Reporting and Performance Measurement of Unit Trust Funds, Wealth Management Funds, Retail Pension and Discretionary Clients under Britam Asset Managers.

Key responsibilities:

Portfolio Administration and Valuation Support

• Review and post portfolio income entries and support valuation-related activities.
• Perform daily valuation, pricing, amortization, revaluation, and impairment of securities (equities, fixed income, indices, and FX).
• Conduct validation checks to ensure accuracy, completeness, and integrity of fund pricing processes.
• Monitor and ensure accuracy of portfolio administration activities and end-of-day valuation outputs.

Cash and Custody Reconciliations

• Perform daily cash and investment reconciliations between custodians and internal fund records.
• Investigate, resolve, and escalate reconciliation breaks in a timely manner.
• Conduct monthly asset holding reconciliations between custodians (banks) and fund managers.
• Monitor accuracy of cash positions, investment balances, and settlement activities.

Transaction Processing and Oversight

• Oversee recording and settlement of traded securities, corporate actions, and disbursement transactions.
• Ensure completeness, accuracy, and timeliness of all transaction processing activities.
• Monitor operational transaction flows to ensure adherence to internal controls and procedures.

Regulatory and Compliance Reporting

• Prepare and submit regulatory reports to Capital Markets Authority (CMA), Retirement Benefits Authority (RBA), trustees, and other stakeholders within stipulated timelines.
• Produce statutory, client, and management reports accurately and on schedule.
• Support compliance with regulatory requirements and internal policies governing operations.

Client Administration and Servicing

• Review and disseminate client statements, contract notes, and transaction confirmations.
• Support resolution of client operational queries and correspondence in a timely manner.
• Maintain high service standards and adherence to turnaround timelines to enhance client experience.

Performance Measurement and Fund Accounting Support

• Measure fund performance against benchmarks and support performance reporting.
• Compute, accrue, and validate management fees, expenses, and fund-related charges.
• Prepare periodic portfolio holdings, movement, revenue, and performance reports.

Regional and Cross-Functional Support

• Provide operational support to BAM Uganda under the hub-and-spoke framework.
• Coordinate with custodians, trustees, finance, IT, and client service teams to ensure seamless operations.
• Support cross-functional initiatives impacting operations and service delivery.

Process Improvement, Automation and Project Support

• Participate in system enhancements, user acceptance testing (UAT), and process improvement initiatives.
• Support operational efficiency, digitization, and automation efforts.
• Contribute to process redesign and continuous improvement of operational workflows.

Risk Management and Control Environment

• Support operational risk management through reconciliations, reporting accuracy, and transaction controls.
• Ensure adherence to internal policies, procedures, and regulatory standards.

General Responsibilities

• Perform any other duties as may be assigned from time to time in support of business operations objectives.

Knowledge, experience and qualifications required:

• Bachelor’s degree in Finance, Accounting, Economics, Business Administration or related field.
• 4–6 years’ relevant experience in asset management, and administration, or investment operations
• Professional certification in accounting or finance (CPA (Part II or above), ACCA, CFA Level I or above preferred)
• Demonstrated experience in:
• Experience working within a regulated financial environment is essential
• Exposure to regional operations or multi-entity environments is an added advantage

• Review and post portfolio income entries and support valuation-related activities.
• Perform daily valuation, pricing, amortization, revaluation, and impairment of securities (equities, fixed income, indices, and FX).
• Conduct validation checks to ensure accuracy, completeness, and integrity of fund pricing processes.
• Monitor and ensure accuracy of portfolio administration activities and end-of-day valuation outputs.
• Perform daily cash and investment reconciliations between custodians and internal fund records.
• Investigate, resolve, and escalate reconciliation breaks in a timely manner.
• Conduct monthly asset holding reconciliations between custodians (banks) and fund managers.
• Monitor accuracy of cash positions, investment balances, and settlement activities.
• Oversee recording and settlement of traded securities, corporate actions, and disbursement transactions.
• Ensure completeness, accuracy, and timeliness of all transaction processing activities.
• Monitor operational transaction flows to ensure adherence to internal controls and procedures.
• Prepare and submit regulatory reports to Capital Markets Authority (CMA), Retirement Benefits Authority (RBA), trustees, and other stakeholders within stipulated timelines.
• Produce statutory, client, and management reports accurately and on schedule.
• Support compliance with regulatory requirements and internal policies governing operations.
• Review and disseminate client statements, contract notes, and transaction confirmations.
• Support resolution of client operational queries and correspondence in a timely manner.
• Maintain high service standards and adherence to turnaround timelines to enhance client experience.
• Measure fund performance against benchmarks and support performance reporting.
• Compute, accrue, and validate management fees, expenses, and fund-related charges.
• Prepare periodic portfolio holdings, movement, revenue, and performance reports.
• Provide operational support to BAM Uganda under the hub-and-spoke framework.
• Coordinate with custodians, trustees, finance, IT, and client service teams to ensure seamless operations.
• Support cross-functional initiatives impacting operations and service delivery.
• Participate in system enhancements, user acceptance testing (UAT), and process improvement initiatives.
• Support operational efficiency, digitization, and automation efforts.
• Contribute to process redesign and continuous improvement of operational workflows.
• Support operational risk management through reconciliations, reporting accuracy, and transaction controls.
• Ensure adherence to internal policies, procedures, and regulatory standards.
• Perform any other duties as may be assigned from time to time in support of business operations objectives.

• Bachelor’s degree in Finance, Accounting, Economics, Business Administration or related field.
• Professional certification in accounting or finance (CPA (Part II or above), ACCA, CFA Level I or above preferred)
• Experience working within a regulated financial environment is essential
• Exposure to regional operations or multi-entity environments is an added advantage