Summary
Date Posted: Wednesday, April 20, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Qualifications, Skills and Experience Required:
Academic Qualifications
• Bachelor’s degree in Human Resource Management or any other relevant qualifications;
• Management course lasting not less than four (2) weeks from a recognized institution will be an added advantage;
Professional Qualifications / Membership to professional bodies
• Higher Diploma in Human Resource Management or a Certified Human Resource Professional (CHRP);
• Valid Human Resource Professional Practicing Certificate (Human Resource Management Professionals (HRMP) Act, No.52 of 2012)
• A Member of Institute of Human Resource Management in good standing.
• Previous relevant work experience required
• At least four (4) years relevant work experience in the Public Service or Private Sector;

Functional Skills
Behavioral Competencies/ Attributes:
• Good communication skills
• Proficiency in computer applications
• Knowledge of and Ability to interpret Labour Laws and Human Resource best practices
• Conflict Resolution and Negotiation skills
• Guidance & Counseling
• Coaching and Mentorship
• Proactive and Transformative
• Active listening
• Trustworthiness
• Emotional Intelligence
• Great Interpersonal skills
• Team player
• Meet the requirements of Chapter 6 of the Constitution of Kenya, 2010

Responsibilities:
The Human Resource Officers are responsible for the management of the Human Resources function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management.
Managerial / Supervisory Responsibilities
• Providing guidance on development and updating of the human resource database;
• Supervising the update of the human resource database in the Fund;
• Coordinating issues of staff welfare;
• Maintaining and ensuring safe custody of both manual and electronic human resource records for safekeeping and accountability.
• Coordinating employee satisfaction surveys intended to get feedback from staff for decision making.
• Coordinating staff orientation and induction process to ensure seamless onboarding
• Facilitating the administration of staff benefits, leave, medical, well programs and Insurances in line with the institutional policies and procedures to ensure a healthy workforce.
• Facilitating the implementation of a competitive remuneration structure to provide total reward to attract and retain the best talent.
• Supervising processing and maintenance of employee records and electronic data to ensure proper records management
• Providing guidance on development and updating of the human resource database;
• Supervising the update of the human resource database in the Fund;
• Coordinating issues of staff welfare;
• Maintaining and ensuring safe custody of both manual and electronic human resource records for safekeeping and accountability.
• Coordinating employee satisfaction surveys intended to get feedback from staff for decision making.
• Coordinating staff orientation and induction process to ensure seamless onboarding
• Facilitating the administration of staff benefits, leave, medical, well programs and Insurances in line with the institutional policies and procedures to ensure a healthy workforce.
• Facilitating the implementation of a competitive remuneration structure to provide total reward to attract and retain the best talent.
• Supervising processing and maintenance of employee records and electronic data to ensure proper records management
Operational Responsibilities / Tasks
• Identifying, designing and implementing training programs based on identified needs;
• Preparation of training projections and plans;
• Administering the payroll system;
• Reconciliation of staff complement and establishment;
• Preparing and compiling staff deductions done outside the payroll;
• Drawing a plan for the annual performance target setting in the Fund for review by management;
• Drawing a plan for the annual performance appraisal process within the Fund review by management;
• Processing staff travel clearance and other insurances related to staff;
• Preparing and submitting all statutory deductions; and
• Processing pension claims.
• Ensuring job descriptions for all positions are regularly updated and maintained and advice managers on reviews of roles/responsibilities/specifications;
• Ensuring that records of all employees and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality;
• Motivating and driving performance of staff in the division through mentoring, coaching and implementation of established performance management framework;
• Providing technical expertise in various management committee handling human resource matters.
• Building and maintaining employer brand to attract and retaining the best talent to deliver the institutions strategy.
• Providing basic counseling to staff on personal and career issues to facilitate career alignment and growth.
• Providing technical expertise in various management committees handling staff benefits and welfare services for efficient service delivery
Financial Responsibility:
• Responsible for staff medical and welfare budget
• Responsibility for physical assets around the area of work:
• Responsible for physical assets assigned by the department
Problem Solving
The job holder will be required to solve the following type of problems
• Complex and open-ended problems in human resource management in the Fund.
• Problems are broad and complex, involving more than different departments. Solutions will often be arrived employee involvement, applying human resource best practices and require Board approval.
• Problems often enter new territory, involve significant risks in human resource management may affect the viability of the Fund.
• Problems are highly complex, requiring significant research and creative thinking. Consultations will be required.
Communication
The job holder will need to understand the following information to discharge his/her mandate Detailed verbal instructions or requests from various departments;
• Reports and briefs on administrative and operational issues that involve the Universities Fund;
• Ensuring that the job applicants and stakeholders get the right information on vacancies and relevant human resource policies;

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Use the link below to apply.
https://recruitment.ufb.go.ke

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