Vacancy title:
Senior Library Assistant - 1 Position

[Type: FULL_TIME, Industry: Education, and Training, Category: Education]

Jobs at:
Umma University

Deadline of this Job:
Friday, September 12 2025

Duty Station:
kenya | Nairobi | Kenya

Summary
Date Posted: Tuesday, August 26 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job Qualifications
Minimum Requirements

• Bachelor’s Degree in Library and Information Science with IT/ICT Option;
• Demonstrated experience with library systems, digital libraries, and information technologies.
• Experience with integrated library systems (ILS) or library management systems (LMS)
• Master’s Degree will be an added advantage
• Minimum 5 years’ experience working with e-resources in a University Library;
• Must be a member of a relevant Professional Body;
• Proficiency in cataloging standards (e.g., MARC), metadata schemas and library protocols (e.g., Z39.50).
• Proficiency in Systems Administration (Windows/Linux)

Job Responsibilities

• Patron Services Assist library patrons (students, faculty, and staff) with locating and using library resources. Provide reference and information services, including answering queries and guiding users in research and information retrieval.
• Circulation and Resource Management Oversee circulation desk operations, including checking in and out library materials, managing holds and reserves, and handling overdue items.
• Administrative Support: Assist with the preparation of statistical reports and other administrative documentation as required. Handle routine correspondence and communications related to library operations. Manage supply inventory and order necessary materials and equipment.
• Assist with the processing, cataloging, and shelving of new library materials.
• Collection Maintenance Assist with the organization and maintenance of library collections, including shelving, shelf-reading, and weeding
• Conduct inventory checks and report any discrepancies or issues with library materials. Help with the preparation of materials for bindery and repair.
• Conduct library orientations and tours for new users
• Continuous Improvement:Stay current with trends and developments in electronic resources and digital library services. Recommend and implement improvements to electronic resource management processes and systems. Participate in professional development opportunities, including workshops, conferences
• Data Analysis and Reporting :Collect and analyze usage statistics for electronic resources to inform collection development and budgeting decisions.
• Ensure that library policies and procedures are followed by all staff members. Assist library patrons with accessing and using electronic resources. Develop and deliver training sessions and instructional materials (e.g., guides, tutorials) on using e-resources effectively.
• Liaise with vendors and publishers to manage electronic resource subscriptions and resolve access issues. Work with other library departments to integrate electronic resources into the library’s overall collection and services.
• Maintain accurate records of electronic resource subscriptions, licenses, and usage statistics
• Maintain accurate records of library transactions and user accounts
• Monitor and troubleshoot access issues, working with vendors and IT staff to resolve problems promptly.
• Provide support for library reference services, particularly in the area of electronic resources.
• Provide technical support for electronic resource access issues, including authentication problems, broken links, and platform errors.
• Supervision, User Assistance and Training Supervise and provide training for junior library assistants, student workers, and volunteers. Coordinate work schedules and assignments for support staff.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to Umma University on jobs.umma.ac.ke to apply

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