Services Officer

Job TypeFull TimeQualificationBA/BSc/HNDExperience3 yearsLocationNairobiJob FieldAdministration / Facilities

Key Responsibilities

• Administer and maintain contracts with third-party suppliers and service providers.
• Monitor contract costs, budgets, and expenditures, ensuring accurate cost control and reporting.
• Manage databases and maintain accurate electronic and physical records.
• Ensure timely and accurate processing of administrative documentation and related paperwork.
• Prepare budgets, cost analyses, and management reports.
• Support payroll processing by ensuring accurate and timely payroll administration.
• Ensure supplier contracts are current, properly documented, and securely maintained.
• Coordinate the onboarding of contractors by ensuring all required documentation and approval processes are completed.
• Compile, analyze, and report financial and operational data.
• Ensure compliance with company policies, procedures, and internal controls.
• Liaise with internal departments and external service providers to support efficient service delivery.
• Perform any other duties assigned by Management.

Key Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Minimum of 3 years’ experience in business administration, contract administration, cost control, finance support, or a similar role.
• Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Experience managing databases and maintaining accurate records.
• Strong analytical and numerical skills.
• Knowledge of budgeting, cost analysis, and financial reporting.
• Excellent organizational and time management skills, with the ability to meet strict deadlines.
• High level of accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Experience using ERP systems will be an added advantage.

• Administer and maintain contracts with third-party suppliers and service providers.
• Monitor contract costs, budgets, and expenditures, ensuring accurate cost control and reporting.
• Manage databases and maintain accurate electronic and physical records.
• Ensure timely and accurate processing of administrative documentation and related paperwork.
• Prepare budgets, cost analyses, and management reports.
• Support payroll processing by ensuring accurate and timely payroll administration.
• Ensure supplier contracts are current, properly documented, and securely maintained.
• Coordinate the onboarding of contractors by ensuring all required documentation and approval processes are completed.
• Compile, analyze, and report financial and operational data.
• Ensure compliance with company policies, procedures, and internal controls.
• Liaise with internal departments and external service providers to support efficient service delivery.
• Perform any other duties assigned by Management.

• Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Experience managing databases and maintaining accurate records.
• Strong analytical and numerical skills.
• Knowledge of budgeting, cost analysis, and financial reporting.
• Excellent organizational and time management skills, with the ability to meet strict deadlines.
• High level of accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Experience using ERP systems will be an added advantage.

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Minimum of 3 years’ experience in business administration, contract administration, cost control, finance support, or a similar role.