Job Purpose

To accurately tally, verify, record, and monitor coffee being dispatched from the warehouse, ensuring that the correct quantity, quality, identification, and documentation are maintained throughout the outbound process.

Key Responsibilities

• Accurately count and tally coffee bags/packages during loading and dispatch.
• Verify coffee against dispatch orders, release instructions, delivery notes, and other relevant documents.
• Confirm bag numbers, lot numbers, marks, grades, and other identification details where applicable.
• Record all coffee dispatched accurately in tally sheets, registers, or warehouse systems.
• Monitor loading activities to ensure only authorized coffee is loaded onto the designated vehicle.
• Verify the number of bags loaded against the approved dispatch quantity.
• Identify and immediately report shortages, excess quantities, damaged bags, or other discrepancies.
• Check the condition of coffee bags before loading and report any damage or abnormalities.
• Ensure dispatch documentation is completed, signed, and properly filed.
• Reconcile physical quantities dispatched against warehouse records and dispatch documents.
• Maintain accurate records of daily outbound movements and submit required reports.
• Coordinate with warehouse staff, transporters, drivers, supervisors, and relevant operations teams during dispatch.
• Assist with stock counts and investigations of stock variances where required.
• Ensure proper handling of coffee during loading to prevent damage, contamination, or loss.
• Maintain strict control of warehouse stock and prevent unauthorized movement of coffee.
• Comply with warehouse safety, security, quality, and food-handling procedures.

Qualifications And Experience

• Diploma/Certificate in Supply Chain Management or equivalent
• Previous experience as a Tally Clerk, Warehouse Clerk, Receiving Clerk is an added advantage.
• Experience handling agricultural commodities, coffee, grain, or other bulk products is an added advantage.
• Basic computer literacy, particularly MS Excel and warehouse systems.
• Good numerical and record-keeping skills.
• Ability to work accurately under pressure and for extended periods when required.

Personal Attributes

• High attention to detail and accuracy.
• Strong numerical and reconciliation skills.
• Honesty and integrity.
• Good communication and teamwork.
• Ability to identify and report discrepancies promptly.
• Good physical fitness and ability to work within a warehouse environment.
• Ability to follow procedures and maintain proper

• Accurately count and tally coffee bags/packages during loading and dispatch.
• Verify coffee against dispatch orders, release instructions, delivery notes, and other relevant documents.
• Confirm bag numbers, lot numbers, marks, grades, and other identification details where applicable.
• Record all coffee dispatched accurately in tally sheets, registers, or warehouse systems.
• Monitor loading activities to ensure only authorized coffee is loaded onto the designated vehicle.
• Verify the number of bags loaded against the approved dispatch quantity.
• Identify and immediately report shortages, excess quantities, damaged bags, or other discrepancies.
• Check the condition of coffee bags before loading and report any damage or abnormalities.
• Ensure dispatch documentation is completed, signed, and properly filed.
• Reconcile physical quantities dispatched against warehouse records and dispatch documents.
• Maintain accurate records of daily outbound movements and submit required reports.
• Coordinate with warehouse staff, transporters, drivers, supervisors, and relevant operations teams during dispatch.
• Assist with stock counts and investigations of stock variances where required.
• Ensure proper handling of coffee during loading to prevent damage, contamination, or loss.
• Maintain strict control of warehouse stock and prevent unauthorized movement of coffee.
• Comply with warehouse safety, security, quality, and food-handling procedures.

• Basic computer literacy, particularly MS Excel and warehouse systems.
• Good numerical and record-keeping skills.
• Ability to work accurately under pressure and for extended periods when required.
• High attention to detail and accuracy.
• Strong numerical and reconciliation skills.
• Honesty and integrity.
• Good communication and teamwork.
• Ability to identify and report discrepancies promptly.
• Good physical fitness and ability to work within a warehouse environment.
• Ability to follow procedures and maintain proper

• Diploma/Certificate in Supply Chain Management or equivalent
• Previous experience as a Tally Clerk, Warehouse Clerk, Receiving Clerk is an added advantage.
• Experience handling agricultural commodities, coffee, grain, or other bulk products is an added advantage.