Position Overview

Our client, a leading boutique private hospital in the healthcare sector, is seeking to recruit an organized and proactive Team Leader – Assistant Procurement to support the Head of Procurement in managing purchasing and supply chain operations. The successful candidate will coordinate day-to-day procurement activities, ensure the timely availability of goods and services, and uphold compliance with procurement policies and quality standards while supporting efficient hospital operations.

Key Responsibilities

• Assist the Head of Procurement in planning and executing procurement activities.
• Lead and supervise procurement staff in daily operations.
• Source, evaluate, and negotiate with suppliers to ensure quality and cost-effectiveness.
• Process purchase requisitions and orders in a timely manner.
• Ensure GRN’S are raised efficiently.
• Monitor stock levels, deliveries, and supplier performance.
• Ensure compliance with hospital procurement policies, procedures, and ethical standards.
• Maintain accurate procurement records and reports.
• Support in tendering processes and vendor evaluations.
• Collaborate with finance, clinical, and administrative teams to align supply needs.
• Coordinate stock take duties with MMD staff, pharmacy, and other departments.
• Assist the Head of Procurement in analyzing stock take variances and report to the management with proposals to avert future variances.
• Escalate procurement challenges to the HOD and propose solutions.

Qualifications and Requirements

• Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• CIPS qualification or progress towards certification is an added advantage.
• Minimum of 4 years' experience in procurement, with at least 1 year in a supervisory or team leader role.
• At least 3 years' experience in a busy hospital.
• Knowledge of procurement regulations, supply chain management, and vendor management.

Skills & Competencies

• Strong organizational and leadership skills.
• Excellent negotiation and supplier management abilities.
• High integrity, professionalism, and accountability.
• Good analytical and problem-solving skills.
• Proficiency in MS Office and procurement/ERP systems.
• Ability to work under pressure and meet deadlines.

• Assist the Head of Procurement in planning and executing procurement activities.
• Lead and supervise procurement staff in daily operations.
• Source, evaluate, and negotiate with suppliers to ensure quality and cost-effectiveness.
• Process purchase requisitions and orders in a timely manner.
• Ensure GRN’S are raised efficiently.
• Monitor stock levels, deliveries, and supplier performance.
• Ensure compliance with hospital procurement policies, procedures, and ethical standards.
• Maintain accurate procurement records and reports.
• Support in tendering processes and vendor evaluations.
• Collaborate with finance, clinical, and administrative teams to align supply needs.
• Coordinate stock take duties with MMD staff, pharmacy, and other departments.
• Assist the Head of Procurement in analyzing stock take variances and report to the management with proposals to avert future variances.
• Escalate procurement challenges to the HOD and propose solutions.

• Strong organizational and leadership skills.
• Excellent negotiation and supplier management abilities.
• High integrity, professionalism, and accountability.
• Good analytical and problem-solving skills.
• Proficiency in MS Office and procurement/ERP systems.
• Ability to work under pressure and meet deadlines.

• Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• CIPS qualification or progress towards certification is an added advantage.
• Minimum of 4 years' experience in procurement, with at least 1 year in a supervisory or team leader role.
• At least 3 years' experience in a busy hospital.
• Knowledge of procurement regulations, supply chain management, and vendor management.