Job Description

Seeking a strategic leaders to lead Transport, OSH, and Security operations. You will manage a team, drive efficiency and compliance, and optimize budgets to ensure a safe, cost-effective environment for Tupande staff and partners.

Job Level

JL 5

Location

Kakamega, Kenya

Expected Manager

Ignetius Mukokho

Will this position be managing others?

Yes, One Transport and Dispatch Senior Supervisor JL4 and three Senior Transport Officers JL2

Key Job Responsibilities

Manage the Transport workstream.

• Oversee transport workstream daily operations to maintain high-quality standards and exceptional service provision.
• Implement and audit transport workstream management systems to maintain expected performance standards.
• Manage the transport workstream assets through their life cycle for adequate work resourcing.
• Manage large and minor transport workstream projects, ensuring timely completion and customer satisfaction.
• Act as the primary decision-maker for day-to-day transport operational roadblocks, resolving driver or vehicle issues that the supervisors cannot handle.
• Enforce transport policies and maintenance schedules, ensuring the supervisors keep vehicles compliant, clean, and roadworthy.

Support the Occupational Safety and Health workstream

• Engage with relevant internal and external stakeholders to plan, implement, and complete annual OSH audits and related training.
• Organize all audit reports and training certificates for ease of sharing with relevant stakeholders
• Support in overseeing the OSH compliance for all relevant Tupande locations across all our regions of operation.
• Coordinate the implementation of all OSH audit recommendations to ensure 100% implementation rate across all audited locations.

Support Security Operations

• Act as the primary daily contact for the Vendor Security Manager regarding routine deployment updates, ad-hoc requests, and immediate operational issues.
• Validate the daily/weekly reports submitted by the security service provider against the internal observations to ensure "ghost guards" or missed shifts are flagged before invoicing.
• Follow up with the vendor's technical team on maintenance and track their turnaround time to ensure they meet the maintenance Service Level Agreements (SLAs).
• Collaborate with the Security service provider during initial incident responses; ensure the vendor’s Incident Reports capture the full internal context and accuracy required.
• Track recurring performance issues to provide data and talking points for the HSST lead during the monthly stakeholder sync-ups.
• Coordinate with the security vendor to ensure access control protocols are being enforced on the ground as per Tupande’s policy across all locations.

Budget and Cost Management

• Collate and track expenditure data for Transport, OSH, and Security to assist in budget analysis.
• Analyse HSST workstream expenditure to develop strategies to manage or reduce recurring expenses while maintaining quality.
• Support in preparation of monthly BvA reports for leadership review.
• Monitor budget levels to curb overspends and achieve 10% budget savings annually.
• Review vendor invoices against LPOs to ensure accurate vendor payments

People Management

• Recruit the right team members to fill any personnel gaps.
• Identify and facilitate opportunities for professional growth and development.
• Develop and train the team on HSST workstream performance metrics so they know what success in their roles looks like.
• Track, audit, and report on HSST workstream performance metrics to ensure the team achieves performance expectations.
• Identify potential future leaders within the team and develop their skills to prepare them for leadership roles.
• Foster a collaborative and inclusive workplace culture, implementing initiatives to boost team morale and motivation.

Technical Skills

Top Skills and Qualifications

• Google Suite applications, i.e., Google Sheets and Google Docs.
• Proficiency in software and systems that manage and track transport operations.
• Experience with tools used for raising PRs and managing vendor payments.

Knowledge

• Knowledge of fleet management and logistics principles, including route efficiency, scheduling maintenance, conducting safety checks, and ensuring proper vehicle performance.
• Familiarity with safety regulations and compliance standards in the transport industry.
• Knowledge of applicable safety regulations and transport industry-specific compliance requirements.
• Knowledge of OSHA and safety regulations in Kenya.
• Ability to conduct a Hazard Identification and Risk Assessment to assist the HSST Lead.
• Knowledge of fire suppression systems and evacuation drill protocols.
• Understanding of security and basic access controls, technology and regulation
• SLA management and understanding of how to hold private security firms accountable to Guard Force Instructions (GFIs).

Benefits

Health insurance, paid time off

Sponsor International Candidates

This role is only open to citizens or permanent residents of Kenya.

Diversity, Equity, Inclusion (DEI), and anti-racism

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

• Oversee transport workstream daily operations to maintain high-quality standards and exceptional service provision.
• Implement and audit transport workstream management systems to maintain expected performance standards.
• Manage the transport workstream assets through their life cycle for adequate work resourcing.
• Manage large and minor transport workstream projects, ensuring timely completion and customer satisfaction.
• Act as the primary decision-maker for day-to-day transport operational roadblocks, resolving driver or vehicle issues that the supervisors cannot handle.
• Enforce transport policies and maintenance schedules, ensuring the supervisors keep vehicles compliant, clean, and roadworthy.
• Engage with relevant internal and external stakeholders to plan, implement, and complete annual OSH audits and related training.
• Organize all audit reports and training certificates for ease of sharing with relevant stakeholders
• Support in overseeing the OSH compliance for all relevant Tupande locations across all our regions of operation.
• Coordinate the implementation of all OSH audit recommendations to ensure 100% implementation rate across all audited locations.
• Act as the primary daily contact for the Vendor Security Manager regarding routine deployment updates, ad-hoc requests, and immediate operational issues.
• Validate the daily/weekly reports submitted by the security service provider against the internal observations to ensure "ghost guards" or missed shifts are flagged before invoicing.
• Follow up with the vendor's technical team on maintenance and track their turnaround time to ensure they meet the maintenance Service Level Agreements (SLAs).
• Collaborate with the Security service provider during initial incident responses; ensure the vendor’s Incident Reports capture the full internal context and accuracy required.
• Track recurring performance issues to provide data and talking points for the HSST lead during the monthly stakeholder sync-ups.
• Coordinate with the security vendor to ensure access control protocols are being enforced on the ground as per Tupande’s policy across all locations.
• Collate and track expenditure data for Transport, OSH, and Security to assist in budget analysis.
• Analyse HSST workstream expenditure to develop strategies to manage or reduce recurring expenses while maintaining quality.
• Support in preparation of monthly BvA reports for leadership review.
• Monitor budget levels to curb overspends and achieve 10% budget savings annually.
• Review vendor invoices against LPOs to ensure accurate vendor payments
• Recruit the right team members to fill any personnel gaps.
• Identify and facilitate opportunities for professional growth and development.
• Develop and train the team on HSST workstream performance metrics so they know what success in their roles looks like.
• Track, audit, and report on HSST workstream performance metrics to ensure the team achieves performance expectations.
• Identify potential future leaders within the team and develop their skills to prepare them for leadership roles.
• Foster a collaborative and inclusive workplace culture, implementing initiatives to boost team morale and motivation.

• Google Suite applications, i.e., Google Sheets and Google Docs.
• Proficiency in software and systems that manage and track transport operations.
• Experience with tools used for raising PRs and managing vendor payments.
• Knowledge of fleet management and logistics principles, including route efficiency, scheduling maintenance, conducting safety checks, and ensuring proper vehicle performance.
• Familiarity with safety regulations and compliance standards in the transport industry.
• Knowledge of applicable safety regulations and transport industry-specific compliance requirements.
• Knowledge of OSHA and safety regulations in Kenya.
• Ability to conduct a Hazard Identification and Risk Assessment to assist the HSST Lead.
• Knowledge of fire suppression systems and evacuation drill protocols.
• Understanding of security and basic access controls, technology and regulation
• SLA management and understanding of how to hold private security firms accountable to Guard Force Instructions (GFIs).

• This role is only open to citizens or permanent residents of Kenya.
• Experience with tools used for raising PRs and managing vendor payments.