Background information about the job or company

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Ho...

Responsibilities or duties

Receive goods delivered by suppliers as per the purchase orders sent from PSCMD.

Inspect goods received items for quantity, quality and price in line with the laid down policy.

Complete the required documentation when the items received are not as per those ordered.

Ensure that by close of day, inventory is accurately updated for all goods received during the day.

Submit all invoices to documentation team as per the stipulated timelines.

Follow up with both supplier and the purchasing officer obtaining credit notes for any delivery that has a discrepancy.

Submit close-of-day reports to the warehouse/operations coordinator.

Generate end-of-day reports on posted and unposted receipts.

Qualifications or requirements

Business-related Diploma or Certification.

Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.

Experience needed

At least one year of work experience in a related field/work environment

Any other provided details

Proficiency in working with MS Office – MS Excel and MS word

Excellent customer service skills and interpersonal/ communication skills

Very good Organizational Skills;

Ability to work in a team, has initiative and is proactive

• Receive goods delivered by suppliers as per the purchase orders sent from PSCMD.
• Inspect goods received items for quantity, quality and price in line with the laid down policy.
• Complete the required documentation when the items received are not as per those ordered.
• Ensure that by close of day, inventory is accurately updated for all goods received during the day.
• Submit all invoices to documentation team as per the stipulated timelines.
• Follow up with both supplier and the purchasing officer obtaining credit notes for any delivery that has a discrepancy.
• Submit close-of-day reports to the warehouse/operations coordinator.
• Generate end-of-day reports on posted and unposted receipts.

• Proficiency in working with MS Office – MS Excel and MS word
• Excellent customer service skills and interpersonal/ communication skills
• Very good Organizational Skills;
• Ability to work in a team, has initiative and is proactive

• Business-related Diploma or Certification.
• Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.