Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high-quality care for the people of East Africa and beyond for over 60 years.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Supervisor, Warehouse & Satellites, Purchasing and Supply Chain Management Division.

Job Purpose:

To inspect and receive all goods for the right quantity, from the right place (supplier) at the right price and time as specified in the relevant purchase order, delivery mote and invoice.

Responsibilities:

• Receive goods delivered by suppliers as per the purchase orders sent from PSCMD.
• Inspect goods received items for quantity, quality and price in line with the laid down policy.
• Complete the required documentation when the items received are not as per those ordered.
• Ensure that by close of day, inventory is accurately updated for all goods received during the day.
• Submit all invoices to documentation team as per the stipulated timelines.
• Follow up with both supplier and the purchasing officer obtaining credit notes for any delivery that has a discrepancy.
• Submit close-of-day reports to the warehouse/operations coordinator.
• Generate end-of-day reports on posted and unposted receipts.

Qualifications, experience and skills requirements:

• Business-related Diploma or Certification.
• Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
• At least one year of work experience in a related field/work environment
• Proficiency in working with MS Office – MS Excel and MS word
• Excellent customer service skills and interpersonal/ communication skills
• Very good Organizational Skills;
• Ability to work in a team, has initiative and is proactive

NB: It is for 3 months

• Receive goods delivered by suppliers as per the purchase orders sent from PSCMD.
• Inspect goods received items for quantity, quality and price in line with the laid down policy.
• Complete the required documentation when the items received are not as per those ordered.
• Ensure that by close of day, inventory is accurately updated for all goods received during the day.
• Submit all invoices to documentation team as per the stipulated timelines.
• Follow up with both supplier and the purchasing officer obtaining credit notes for any delivery that has a discrepancy.
• Submit close-of-day reports to the warehouse/operations coordinator.
• Generate end-of-day reports on posted and unposted receipts.

• Proficiency in working with MS Office – MS Excel and MS word
• Excellent customer service skills and interpersonal/ communication skills
• Very good Organizational Skills;
• Ability to work in a team, has initiative and is proactive

• Business-related Diploma or Certification.
• Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.