2 Administrative Officers
2025-09-18T09:35:37+00:00
Kenya Maritime Authority
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FULL_TIME
Mombasa
Mombasa
00100
Kenya
Transportation, Distribution, and Logistics
Admin & Office
2025-10-06T17:00:00+00:00
Kenya
8
Job Description
Duties and responsibilities
i. Attending to visitors/clients;
ii. Handling telephone calls and enquiries;
iii. Handling customer inquiries and complaints;
iv. Ensuring security of office records, equipment and documents;
v. Ensuring confidentiality of office information;
vi. Record keeping for correspondences and file movement;
vii. Managing office protocol and etiquette;
viii. Managing petty cash for the respective office;
ix. Maintaining an up-to-date file movement register;
x. Coordinating the general administration of the respective department/office;
xi. Coordinating schedule of meetings and appointments for the respective departments/office;
xii. Coordinating travel arrangements for the respective departments/office;
xiii. Coordinating appointments and travel itineraries for the Chief Asst. Dir.;
xiv. preparing responses to simple routine correspondence for the Chief Manger; and
xv. Monitoring procedures for record keeping for correspondences.
xvi. Ensuring security, integrity and confidentiality of data; and
xvii. Undertaking any other office administrative services duties that may be assigned.
Person Specifications
For appointment to this grade, an officer must: -
i. Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
ii. Have passed the following examinations from the Kenya National Examinations Agency (KNEC); a. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b. Shorthand III (120 w.p.m); c. Business English III/Communications I; d. Office Management III/Office Administration and Management III; e. Secretarial Duties II; f. Commerce II;
iii. Proficiency in computer applications;
iv. Demonstrated results in work performance;
i. Attending to visitors/clients; ii. Handling telephone calls and enquiries; iii. Handling customer inquiries and complaints; iv. Ensuring security of office records, equipment and documents; v. Ensuring confidentiality of office information; vi. Record keeping for correspondences and file movement; vii. Managing office protocol and etiquette; viii. Managing petty cash for the respective office; ix. Maintaining an up-to-date file movement register; x. Coordinating the general administration of the respective department/office; xi. Coordinating schedule of meetings and appointments for the respective departments/office; xii. Coordinating travel arrangements for the respective departments/office; xiii. Coordinating appointments and travel itineraries for the Chief Asst. Dir.; xiv. preparing responses to simple routine correspondence for the Chief Manger; and xv. Monitoring procedures for record keeping for correspondences. xvi. Ensuring security, integrity and confidentiality of data; and xvii. Undertaking any other office administrative services duties that may be assigned.
Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution; ii. Have passed the following examinations from the Kenya National Examinations Agency (KNEC); a. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b. Shorthand III (120 w.p.m); c. Business English III/Communications I; d. Office Management III/Office Administration and Management III; e. Secretarial Duties II; f. Commerce II; iii. Proficiency in computer applications; iv. Demonstrated results in work performance;
JOB-68cbd269c2b62
Vacancy title:
2 Administrative Officers
[Type: FULL_TIME, Industry: Transportation, Distribution, and Logistics, Category: Admin & Office]
Jobs at:
Kenya Maritime Authority
Deadline of this Job:
Monday, October 6 2025
Duty Station:
Mombasa | Mombasa | Kenya
Summary
Date Posted: Thursday, September 18 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Description
Duties and responsibilities
i. Attending to visitors/clients;
ii. Handling telephone calls and enquiries;
iii. Handling customer inquiries and complaints;
iv. Ensuring security of office records, equipment and documents;
v. Ensuring confidentiality of office information;
vi. Record keeping for correspondences and file movement;
vii. Managing office protocol and etiquette;
viii. Managing petty cash for the respective office;
ix. Maintaining an up-to-date file movement register;
x. Coordinating the general administration of the respective department/office;
xi. Coordinating schedule of meetings and appointments for the respective departments/office;
xii. Coordinating travel arrangements for the respective departments/office;
xiii. Coordinating appointments and travel itineraries for the Chief Asst. Dir.;
xiv. preparing responses to simple routine correspondence for the Chief Manger; and
xv. Monitoring procedures for record keeping for correspondences.
xvi. Ensuring security, integrity and confidentiality of data; and
xvii. Undertaking any other office administrative services duties that may be assigned.
Person Specifications
For appointment to this grade, an officer must: -
i. Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
ii. Have passed the following examinations from the Kenya National Examinations Agency (KNEC); a. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b. Shorthand III (120 w.p.m); c. Business English III/Communications I; d. Office Management III/Office Administration and Management III; e. Secretarial Duties II; f. Commerce II;
iii. Proficiency in computer applications;
iv. Demonstrated results in work performance;
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
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