Background information about the job or company (e.g., role context, company overview)

The World Resources Institute is a global research non-profit organization that was established in 1982 with funding from the MacArthur Foundation under the leadership of James Gustave Speth. WRI is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being.WRI's mission ...

Responsibilities or duties

In this role, you will be responsible for executing the day-to-day accounting and bookkeeping functions for WRI Kenya, ensuring accurate and timely recording of financial transactions in accordance with WRI internal controls, donor requirements, and applicable statutory and regulatory frameworks. You will support the full accounting cycle, including transaction processing, reconciliations, journal entries, and month-end close activities, while ensuring completeness, accuracy, and proper documentation of all financial records.

You will work closely with the Africa Finance and Accounting team, as well as Operations and Program teams, to support efficient financial operations, consistent application of policies and procedures, and effective coordination across systems and processes. You will also collaborate with the global accounting team to ensure alignment with organizational standards and reporting requirements.

You will report to Senior Finance Manager.

What you will do:

Finance and Accounting Responsibilities (50%)

• Conduct the first level review of invoices submitted in Workday ERP to ensure they are adequately supported and coded correctly.
• Create invoices in Workday ERP for the Operations departments as may be required.
• Perform the initial review of accounting adjustments and journal entries submitted, including reclassifications, accruals, and other manual journals.
• Prepare and upload payroll, fringe benefit, and other accounting journal entries in the ERP system, ensuring completeness and accuracy of supporting documentation.
• Manage the supplier onboarding process for WRI Kenya.
• Support internal, statutory and donor audits by preparing schedules and providing the required supporting documentation.
• Manage staff advances and receivables, ensuring timely reconciliation and follow-up.
• Support the monthly reconciliation of assigned general ledger accounts.
• Assist with monthly and year-end financial close processes.
• Maintain an organized and efficient archiving system for Finance and Accounting documents within SharePoint.
• Monitor WRI Kenya's cash position, support the preparation of funding requests, and coordinate banking and cash management activities to ensure adequate liquidity for operational and program needs.

Payment Processing Responsibilities (40%)

• Process and settle vendor and sub awardees payments.
• Process staff advances and staff expense reimbursements in a timely and accurate manner.
• Collaborate closely with program teams to facilitate mobile money disbursements to participants.
• Ensure timely remittance of payroll related statutory deductions, including PAYE, NSSF, SHIF, Housing Levy, NITA levy and other applicable taxes such as withholding tax, to the relevant government authorities in accordance with statutory deadlines.

Payroll & Administration Support (10%)

• Support the Senior Finance Manager in the preparation of monthly payroll, ensuring accuracy and compliance.
• Ensure the timely distribution of monthly payslips and annual P9 forms to staff.
• Prepare and file all payroll related statutory returns in compliance with applicable regulations.
• Collaborate with HR to maintain up-to-date and accurate staff leave balances.
• Support the review, update, and implementation of financial policies and procedures.
• Work closely with the IT and Administration Manager to maintain an accurate and up-to-date fixed asset register.
• Provide support to the Administration Manager in procurement, logistics, and contract administration activities for the operations department.
• Provide guidance to both existing and new employees on timesheet completion and compliance requirements.
• Collaborate with program and core staff to ensure timely submission and approval of timesheets.
• Perform any additional duties as may be assigned by the Senior Finance Manager

Qualifications or requirements

Education: You have completed a bachelor’s degree in business administration, accounting, finance or related field.

Professional Qualification: You are a CPA Finalist.

Experience needed

3+ years’ full-time relevant work experience in accounting and Finance Department, preferably in the NGO sector

Experience applying accounting principles in the processing and recording of financial transactions

Experience processing accounting transactions in an ERP environment

Experience handling high volume transactional accounting work with accuracy and attention to detail.

Proficiency in Microsoft Office applications, including Word, PowerPoint, and advanced Excel skills.

Languages: You have verbal and written proficiency in English

Requirements: Existing work authorization is required where this position is based. WRI is unable to support visa applications.

• Conduct the first level review of invoices submitted in Workday ERP to ensure they are adequately supported and coded correctly.
• Create invoices in Workday ERP for the Operations departments as may be required.
• Perform the initial review of accounting adjustments and journal entries submitted, including reclassifications, accruals, and other manual journals.
• Prepare and upload payroll, fringe benefit, and other accounting journal entries in the ERP system, ensuring completeness and accuracy of supporting documentation.
• Manage the supplier onboarding process for WRI Kenya.
• Support internal, statutory and donor audits by preparing schedules and providing the required supporting documentation.
• Manage staff advances and receivables, ensuring timely reconciliation and follow-up.
• Support the monthly reconciliation of assigned general ledger accounts.
• Assist with monthly and year-end financial close processes.
• Maintain an organized and efficient archiving system for Finance and Accounting documents within SharePoint.
• Monitor WRI Kenya's cash position, support the preparation of funding requests, and coordinate banking and cash management activities to ensure adequate liquidity for operational and program needs.
• Process and settle vendor and sub awardees payments.
• Process staff advances and staff expense reimbursements in a timely and accurate manner.
• Collaborate closely with program teams to facilitate mobile money disbursements to participants.
• Ensure timely remittance of payroll related statutory deductions, including PAYE, NSSF, SHIF, Housing Levy, NITA levy and other applicable taxes such as withholding tax, to the relevant government authorities in accordance with statutory deadlines.
• Support the Senior Finance Manager in the preparation of monthly payroll, ensuring accuracy and compliance.
• Ensure the timely distribution of monthly payslips and annual P9 forms to staff.
• Prepare and file all payroll related statutory returns in compliance with applicable regulations.
• Collaborate with HR to maintain up-to-date and accurate staff leave balances.
• Support the review, update, and implementation of financial policies and procedures.
• Work closely with the IT and Administration Manager to maintain an accurate and up-to-date fixed asset register.
• Provide support to the Administration Manager in procurement, logistics, and contract administration activities for the operations department.
• Provide guidance to both existing and new employees on timesheet completion and compliance requirements.
• Collaborate with program and core staff to ensure timely submission and approval of timesheets.
• Perform any additional duties as may be assigned by the Senior Finance Manager

• Proficiency in Microsoft Office applications, including Word, PowerPoint, and advanced Excel skills.
• Verbal and written proficiency in English

• Bachelor’s degree in business administration, accounting, finance or related field.
• CPA Finalist.