Kenya Medical Research Institute (KEMRI) is a State Corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013. The 1979 Act established KEMRI as a National body responsible for carrying out health research in Kenya.

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Administrative Assistant - Kisumu

Job TypeContract

QualificationDiploma

ExperienceLocation Kisumu

Job FieldAdministration / Facilities

Key Responsibilities:

• Coordinate all project supplies for PBIDS 2.0 supported activities in the main sites - Kisumu, Nairobi and Isiolo and additional Detect sites
• Work with the field team leads to request and make follow-up on procurement of goods and services. S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered.
• Ensure frequent update of stock database to show both stock-in and out.
• Assist in verification of invoices and bills from the field office before payments are made.
• Participate in preparation of budget on project supplies, workshops and conferences, study participants’ reimbursements and request on transport.
• Document project vehicle mileage, track and update reports on vehicle maintenance
• Participate in project meetings, prepare the relevant correspondence for the field teams
• Ensure day-to-day smooth operations of administrative functions of the department.
• Undertake other duties as may be assigned by the immediate supervisor

Vacancy Requirements:

• Diploma in Business Administration, Management, Fleet Management, Public Administration, Purchasing and Supplies Management, or any other relevant and equivalent qualification from a recognized institution. Mandatory
• Proficiency in computer applications; and Mandatory
• Planning skills Mandatory
• Communication and reporting skills Mandatory
• Interpersonal skills Mandatory
• Team player Mandatory

• Coordinate all project supplies for PBIDS 2.0 supported activities in the main sites - Kisumu, Nairobi and Isiolo and additional Detect sites
• Work with the field team leads to request and make follow-up on procurement of goods and services. S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered.
• Ensure frequent update of stock database to show both stock-in and out.
• Assist in verification of invoices and bills from the field office before payments are made.
• Participate in preparation of budget on project supplies, workshops and conferences, study participants’ reimbursements and request on transport.
• Document project vehicle mileage, track and update reports on vehicle maintenance
• Participate in project meetings, prepare the relevant correspondence for the field teams
• Ensure day-to-day smooth operations of administrative functions of the department.
• Undertake other duties as may be assigned by the immediate supervisor

• Proficiency in computer applications
• Planning skills
• Communication and reporting skills
• Interpersonal skills
• Team player

• Diploma in Business Administration, Management, Fleet Management, Public Administration, Purchasing and Supplies Management, or any other relevant and equivalent qualification from a recognized institution.