Administrative Assistant & Receptionist -Garissa
2025-07-04T15:24:47+00:00
Inkomoko
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_7281/logo/inko.jpg
https://www.inkomoko.com/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Banking
Admin & Office
2025-07-15T17:00:00+00:00
Kenya
8
ABOUT THE OPPORTUNITY AND RESPONSIBILITIES
Inkomoko is looking for a responsible Administrative Assistant & Receptionist to support the team at the front desk and provide professional administrative support to the company.
Specific responsibilities include:
Receptionist Duties (30% Time)
- Ensure the office is open and closed on time
- Complete administrative tasks while at the front desk throughout the day, including filing, photocopying, scanning, etc.
- Warmly greet visitors to a professional and welcoming front office/receptionist area, with all necessary stationery and material (e.g. pens, forms, and brochures), coffee, etc
- Answer, screen, and forward incoming phone calls and provide accurate information in person and via phone/email
Facilities Management (20% Time)
- Office supply management - monitors all office supplies, including the procurement processes that are followed to support timely orders, documentation, and payment.
- Communicate to the supervisor in case of any repairs or maintenance required.
- Reserve and prepare rooms for meetings – must be on time before meeting start, including tech
- Work with the Security team to ensure that all facilities are safe and secure for staff, including fire exits, etc
- Maintain a clean office environment and ensure that all offices, entrances, and rooms are kept clean daily.
- Support the supervision of the cleaning staff and contribute as needed to also cleaning duties on occasion to meet the needs of the office.
- Support the additional offices throughout the country of operation
Administration & Operations (50% Time)
- Assist with visitor travel needs, including arranging visas, flights, transport, hotel bookings, SIM cards, and more
- Run office errands, including moving documents to the bank, and others as needed with discretion and professionalism.
- Assist with car bookings and taxi platforms
- Support finance needs, especially as it relates to office administration, including vendor payments, gathering bids for procurement, etc
- Other duties as may be assigned from time by your supervisor
Requirements
WHAT WE ARE LOOKING FOR
Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to detail.
Minimum qualifications include:
- Have a high level of customer service and proactive nature to ensure office spaces are welcoming, well-stocked, and clean at all times
- Proficiency in computer skills such as MS Word and Excel, willingness to learn new applications such as Slack and Odoo
- Highly organized and able to keep a cleaning team on a consistent schedule
- Holder of a Bachelor degree
- Strong communication in English.
Receptionist Duties (30% Time) Ensure the office is open and closed on time Complete administrative tasks while at the front desk throughout the day, including filing, photocopying, scanning, etc. Warmly greet visitors to a professional and welcoming front office/receptionist area, with all necessary stationery and material (e.g. pens, forms, and brochures), coffee, etc Answer, screen, and forward incoming phone calls and provide accurate information in person and via phone/email Facilities Management (20% Time) Office supply management - monitors all office supplies, including the procurement processes that are followed to support timely orders, documentation, and payment. Communicate to the supervisor in case of any repairs or maintenance required. Reserve and prepare rooms for meetings – must be on time before meeting start, including tech Work with the Security team to ensure that all facilities are safe and secure for staff, including fire exits, etc Maintain a clean office environment and ensure that all offices, entrances, and rooms are kept clean daily. Support the supervision of the cleaning staff and contribute as needed to also cleaning duties on occasion to meet the needs of the office. Support the additional offices throughout the country of operation Administration & Operations (50% Time) Assist with visitor travel needs, including arranging visas, flights, transport, hotel bookings, SIM cards, and more Run office errands, including moving documents to the bank, and others as needed with discretion and professionalism. Assist with car bookings and taxi platforms Support finance needs, especially as it relates to office administration, including vendor payments, gathering bids for procurement, etc Other duties as may be assigned from time by your supervisor
Have a high level of customer service and proactive nature to ensure office spaces are welcoming, well-stocked, and clean at all times Proficiency in computer skills such as MS Word and Excel, willingness to learn new applications such as Slack and Odoo Highly organized and able to keep a cleaning team on a consistent schedule Holder of a Bachelor degree Strong communication in English.
No Requirements
JOB-6867f23f76ed3
Vacancy title:
Administrative Assistant & Receptionist -Garissa
[Type: FULL_TIME, Industry: Banking, Category: Admin & Office]
Jobs at:
Inkomoko
Deadline of this Job:
Tuesday, July 15 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Friday, July 4 2025, Base Salary: Not Disclosed
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JOB DETAILS:
ABOUT THE OPPORTUNITY AND RESPONSIBILITIES
Inkomoko is looking for a responsible Administrative Assistant & Receptionist to support the team at the front desk and provide professional administrative support to the company.
Specific responsibilities include:
Receptionist Duties (30% Time)
- Ensure the office is open and closed on time
- Complete administrative tasks while at the front desk throughout the day, including filing, photocopying, scanning, etc.
- Warmly greet visitors to a professional and welcoming front office/receptionist area, with all necessary stationery and material (e.g. pens, forms, and brochures), coffee, etc
- Answer, screen, and forward incoming phone calls and provide accurate information in person and via phone/email
Facilities Management (20% Time)
- Office supply management - monitors all office supplies, including the procurement processes that are followed to support timely orders, documentation, and payment.
- Communicate to the supervisor in case of any repairs or maintenance required.
- Reserve and prepare rooms for meetings – must be on time before meeting start, including tech
- Work with the Security team to ensure that all facilities are safe and secure for staff, including fire exits, etc
- Maintain a clean office environment and ensure that all offices, entrances, and rooms are kept clean daily.
- Support the supervision of the cleaning staff and contribute as needed to also cleaning duties on occasion to meet the needs of the office.
- Support the additional offices throughout the country of operation
Administration & Operations (50% Time)
- Assist with visitor travel needs, including arranging visas, flights, transport, hotel bookings, SIM cards, and more
- Run office errands, including moving documents to the bank, and others as needed with discretion and professionalism.
- Assist with car bookings and taxi platforms
- Support finance needs, especially as it relates to office administration, including vendor payments, gathering bids for procurement, etc
- Other duties as may be assigned from time by your supervisor
Requirements
WHAT WE ARE LOOKING FOR
Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to detail.
Minimum qualifications include:
- Have a high level of customer service and proactive nature to ensure office spaces are welcoming, well-stocked, and clean at all times
- Proficiency in computer skills such as MS Word and Excel, willingness to learn new applications such as Slack and Odoo
- Highly organized and able to keep a cleaning team on a consistent schedule
- Holder of a Bachelor degree
- Strong communication in English.
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
Job application procedure
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