Vacancy title:
Administrative Assistant

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Kenyatta University

Deadline of this Job:
Thursday, September 11 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Friday, August 29 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The successful candidate will report to the General Manager and will be responsible for all administrative support, coordinating staff activities, and ensuring a memorable and exceptional guest experience. The person will also be responsible for managing various human resource functions and ensuring that the hotel’s staff operations run smoothly. This role requires strong leadership skills, excellent communication abilities, and a thorough understanding of fast-paced hotel management.

Key Responsibilities

• Administrative assistance to the General Manager with special projects and initiatives, and deliver staff performance reports with accuracy and efficiency.
• Ensure compliance with health and safety regulations, professional standards, and all requirements of the hotel.
• Regularly review guest feedback and implement improvements to enhance overall guest experience.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Manage the recruitment process, including posting job vacancies, screening applications, conducting interviews, and coordinating the onboarding process for new hires, including orientation and training.
• Serve as a point of contact for employee inquiries and concerns, address and resolve employee issues professionally, foster a positive work environment, and promote employee engagement.
• Promote health and safety practices in the workplace, conduct safety and training sessions, and ensure compliance with safety regulations.
• Organize employee engagement activities and events, and implement strategies to retain top talent and reduce employee turnover.
• To act as Duty Manager as required and any other duties assigned by the General Manager.

Academic Qualifications and Work Experience

• Bachelor’s degree in Business Management, Hospitality Management, Business Administration, or related field. A master’s degree will be an added advantage.
• Minimum of two (2) years of relevant work experience in hotel administrative roles or previous experience in a human resource role, preferably in a 3-5 star hotel.
• Computer literate: Proficiency in Memory Soft Software.
• Excellent organizational, multi-tasking, and problem-solving skills.
• Strong leadership skills, attention to detail, and customer-focused approach.
• Ability to work under pressure and handle challenging situations with poise and professionalism.
• Critical thinker, creative, and innovation-oriented.
• Must be a Kenyan citizen.

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

• The terms of service include a generous medical scheme, a house allowance, and a commuting allowance.
• Applicants should provide full details of educational and professional qualifications, work experience, present post and salary, applicant’s telephone number, and e-mail address.
• Copies of certificates and testimonials should also be enclosed, giving the names and addresses of three (3) referees who are conversant with the applicant’s competence in the area of specialization.

 Applicants and Referees should write directly to:

• Deputy Vice-Chancellor (Administration & Finance)
• Kenyatta University
• P.O. BOX 43844 – 00100
• NAIROBI

 Applications and letters from the referees should be received not later than, 11th September, 2025

Kenyatta University is an equal opportunity employer, and canvassing will lead to automatic disqualification. Women and persons with disability are encouraged to apply.

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