Job Objective

The Administrative Assistant – Directorate of Teaching Practice & Industrial Attachment will provide operational support to the Directorate to ensure efficient coordination of Teaching Practice and Industrial Attachment programmes, records management, stakeholder communication, and office operations.

Duties and Responsibilities

• Receive and respond to student and stakeholder enquiries.
• Maintain physical and electronic records of Directorate of Teaching Practice & Industrial Attachment (DTPIA) data.
• Support student placement documentation and filing.
• Schedule meetings, prepare agendas and take minutes.
• Assist in organising orientations, trainings and workshops.
• Prepare routine correspondence and reports.
• Maintain databases and update ERP records.
• Support assessor documentation and payment records.
• Track office supplies and procurement requests.
• Ensure compliance with records management and data protection requirements.
• Perform any other duties assigned.

Qualifications And Experience

• Bachelor’s Degree in Business Administration, Business Management, Public Administration, Cooperative Business or any other relevant field from an accredited/recognised University.
• At least one (1) year relevant administrative experience in a University or a comparable Institution.
• Experience dealing with students and other stakeholders in an educational institution.
• Proficiency in data management.
• Proficiency in Microsoft Office and office systems.

Other Skills And Competencies

• Good interpersonal, communication and collaborative skills
• Relationship management skills.
• Customer service and stakeholder management skills.
• Organisational and planning skills.
• Computer skills in relevant areas from a recognised Institution.

• Receive and respond to student and stakeholder enquiries.
• Maintain physical and electronic records of Directorate of Teaching Practice & Industrial Attachment (DTPIA) data.
• Support student placement documentation and filing.
• Schedule meetings, prepare agendas and take minutes.
• Assist in organising orientations, trainings and workshops.
• Prepare routine correspondence and reports.
• Maintain databases and update ERP records.
• Support assessor documentation and payment records.
• Track office supplies and procurement requests.
• Ensure compliance with records management and data protection requirements.
• Perform any other duties assigned.

• Proficiency in data management.
• Proficiency in Microsoft Office and office systems.
• Good interpersonal, communication and collaborative skills
• Relationship management skills.
• Customer service and stakeholder management skills.
• Organisational and planning skills.
• Computer skills in relevant areas from a recognised Institution.

• Bachelor’s Degree in Business Administration, Business Management, Public Administration, Cooperative Business or any other relevant field from an accredited/recognised University.
• At least one (1) year relevant administrative experience in a University or a comparable Institution.
• Experience dealing with students and other stakeholders in an educational institution.