Role Overview

We are seeking an experienced Assistant HR & Operations Manager to support day-to-day operations, strengthen systems, coordinate logistics, and handle HR administration. This role combines operational coordination with people-support capability, working alongside HR to maintain a high-performance, accountable culture.

Key Responsibilities

Operations & Coordination

• Oversee daily office and site operations – logistics, inventory tracking, procurement support
• Improve workflow efficiency and service delivery
• Supervise support staff including drivers, office assistants, and cleaners
• Ensure documentation, timelines, and technical standards are consistently met

HR Support

• Support recruitment administration, onboarding, and employee record management
• Work alongside HR on performance coordination, leave tracking, and compliance
• Assist with staff welfare and team wellbeing initiatives
• Handle confidential staff matters with discretion and integrity

Project & Supply Chain Support

• Coordinate project delivery support, site quality control, and inventory management
• Liaise with transport, logistics, and external service providers

Financial & Quality Control

• Support budget tracking and operational efficiency
• Maintain high standards in office and site compliance

Qualifications & Experience

• Education: Bachelor’s degree or Higher Diploma in Business Administration, HR Management, or a related field
• Experience: 3+ years in an administrative, HR, or operations coordination role within interior design, architectural finishes, or construction
• HR Exposure: Must have experience managing records, supporting recruitment, or coordinating people processes
• Technical Knowledge: Familiarity with construction or design industry operations

Key Competencies

• Organizational Excellence: You manage competing priorities without dropping the ball
• Reliability: People count on you to follow through
• Discretion & Integrity: You handle sensitive information with absolute confidentiality
• Tech Proficiency: MS Office (Excel, Outlook, Word) plus HR or inventory systems
• Team Support: You help others do their best work

• Oversee daily office and site operations – logistics, inventory tracking, procurement support
• Improve workflow efficiency and service delivery
• Supervise support staff including drivers, office assistants, and cleaners
• Ensure documentation, timelines, and technical standards are consistently met
• Support recruitment administration, onboarding, and employee record management
• Work alongside HR on performance coordination, leave tracking, and compliance
• Assist with staff welfare and team wellbeing initiatives
• Handle confidential staff matters with discretion and integrity
• Coordinate project delivery support, site quality control, and inventory management
• Liaise with transport, logistics, and external service providers
• Support budget tracking and operational efficiency
• Maintain high standards in office and site compliance

• Organizational Excellence
• Reliability
• Discretion & Integrity
• Tech Proficiency (MS Office, HR or inventory systems)
• Team Support

• Bachelor’s degree or Higher Diploma in Business Administration, HR Management, or a related field
• 3+ years in an administrative, HR, or operations coordination role within interior design, architectural finishes, or construction
• Experience managing records, supporting recruitment, or coordinating people processes
• Familiarity with construction or design industry operations