Background information about the job or company (e.g., role context, company overview)

Staffing Solutions Network is a leading recruitment and HR management firm based in Kenya, committed to connecting businesses with exceptional talent across diverse industries. Established with a mission to bridge the gap between employers and skilled professionals, we bring unparalleled industry expertise, a client-centered approach, and a deep understandin...

Responsibilities or duties

We are recruiting on behalf of our client, a growing construction company, for a vibrant, proactive, and highly organized Administrative Assistant to support day-to-day office operations, client coordination, and administrative activities.

This is not a purely desk-based administrative role. The successful candidate will interact with clients, coordinate follow-ups, support management, assist with basic accounting and sales activities, and help ensure that day-to-day operations run smoothly.

Qualifications or requirements (e.g., education, skills)

Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field.

BCom (Accounting) or accounting knowledge will be an added advantage.

Strong spoken and written communication skills.

Excellent client service and relationship management skills.

Good working knowledge of Microsoft Office, particularly Excel.

Basic accounting knowledge.

Strong organizational and multitasking abilities.

Good problem-solving skills.

Ability to work independently and take initiative.

Experience needed

Previous experience as an Administrative Assistant, Personal Assistant, Office Administrator, or similar role is preferred.

Experience working in a construction-related environment will be an advantage.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Experience as a Personal Assistant and exposure to the construction industry will be an added advantage.

• Manage day-to-day office administration and secretarial duties.
• Handle front-office activities and client enquiries.
• Receive, respond to, and follow up on client requests.
• Coordinate meetings, appointments, schedules, and correspondence.
• Maintain organized company records and documentation.
• Support management with daily administrative and operational activities.
• Coordinate client follow-ups and service requests.
• Assist with preparation and tracking of quotations, invoices, and other documents.
• Provide basic accounting and administrative support.
• Support sales and client engagement activities.
• Follow up with clients, suppliers, and service providers where required.
• Assist in coordinating project-related administrative requirements.
• Maintain professional communication with clients and stakeholders.
• Handle multiple priorities and meet deadlines.
• Identify administrative gaps and take initiative to resolve them.

• Strong spoken and written communication skills.
• Excellent client service and relationship management skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Basic accounting knowledge.
• Strong organizational and multitasking abilities.
• Good problem-solving skills.
• Ability to work independently and take initiative.

• Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field.
• BCom (Accounting) or accounting knowledge will be an added advantage.
• Previous experience as an Administrative Assistant, Personal Assistant, Office Administrator, or similar role is preferred.
• Experience working in a construction-related environment will be an advantage.