Phina Consultants Ltd (PCL)

is a leading private company incorporated in Kenya. We seek to provide expert solutions to world class services. We provide Smart and Cost Effective Personnel Outsourcing Solutions and Immigration Support Services for Companies and Organizations Worldwide.

Job Purpose

Our client seeks a highly capable, commercially minded Chief of Staff & Executive Assistant to provide high-level executive, strategic, and operational support to the CEO—coordinating priorities, following up on strategic initiatives, and ensuring decisions are effectively implemented.

Key Responsibilities

• Manage the CEO's diary, meetings, correspondence, and priorities.
• Prepare briefing notes, reports, presentations, and proposals.
• Follow up on assignments and track implementation.
• Coordinate communication with stakeholders and senior management.
• Support business development and corporate strategy execution.
• Conduct research and analysis for business decisions.
• Attend meetings, prepare minutes, and track action points.
• Manage key relationships with investors and partners.
• Maintain strict confidentiality on business affairs.

Ideal Candidate

A highly intelligent, articulate, and commercially astute individual with the maturity to work directly with a CEO and senior stakeholders—more than an administrative assistant, able to think ahead, analyze, and drive execution.

Qualifications

• Bachelor's in Business, Finance, Economics, or a related field.
• 5–8 years' experience in business/management consulting, corporate strategy, investment banking, executive/CEO's office, or communications.
• Excellent written and spoken English with strong report-writing skills.
• Strong organizational, analytical, and project-management skills.
• High discretion, integrity, and ability to work under pressure.

• Manage the CEO's diary, meetings, correspondence, and priorities.
• Prepare briefing notes, reports, presentations, and proposals.
• Follow up on assignments and track implementation.
• Coordinate communication with stakeholders and senior management.
• Support business development and corporate strategy execution.
• Conduct research and analysis for business decisions.
• Attend meetings, prepare minutes, and track action points.
• Manage key relationships with investors and partners.
• Maintain strict confidentiality on business affairs.

• Excellent written and spoken English
• Strong report-writing skills
• Strong organizational skills
• Strong analytical skills
• Strong project-management skills
• High discretion
• High integrity
• Ability to work under pressure

• Bachelor's in Business, Finance, Economics, or a related field.
• 5–8 years' experience in business/management consulting, corporate strategy, investment banking, executive/CEO's office, or communications.