Overview

Jhpiego is a nonprofit global leader in the creation and delivery of transformative healthcare solutions for the developing world. In partnership with national governments, health experts, and local communities, we build health providers’ skills and we develop systems that save lives now and guarantee healthier futures for women and their families.

Jhpiego seeks to engage qualified and experienced Quantitative Data Collectors as Consultants to support health facility-based data collection, medical record reviews and data quality assessment activities across selected health facilities in Nairobi City, Vihiga and Homa Bay Counties. The assignment will involve reviewing routine health facility records, extracting relevant information, verifying data accuracy and completeness, and documenting data quality gaps to support programme monitoring, research and evidence-based decision-making. The assignment will involve approximately five working days per month over the anticipated assignment period (6 months).

Responsibilities

Under the guidance of the project team, the Data Collectors will:

• Participate in orientation and training on data collection procedures, tools and quality assurance requirements.
• Conduct systematic reviews of health facility records, registers, patient files and other relevant health documentation.
• Identify eligible records and accurately extract required information using approved data collection tools.
• Verify the accuracy, completeness and consistency of information across different source documents.
• Capture and submit data using designated electronic data collection platforms.
• Identify and document missing information, inconsistencies, discrepancies and other data quality gaps.
• Review submitted data and address identified errors in consultation with the supervisor.
• Provide regular progress updates and report any challenges encountered during data collection.
• Maintain strict confidentiality and adhere to research ethics and applicable data protection requirements.

Successful Consultants Will Be Expected To

• Be available for the agreed assignment period and scheduled field activities.
• Demonstrate professionalism and ability to work collaboratively with health facility personnel.
• Adhere to research ethics, confidentiality and data protection requirements.
• Sign the required confidentiality and data protection agreements.

Key Deliverables

• Completed data collection forms: Accurate and complete electronic data collection forms for all assigned health facility records reviewed.
• Verified data records: Data that have been reviewed and cross-checked against relevant source documents to ensure accuracy, completeness and consistency.
• Data quality issue logs: Documentation of missing information, inconsistencies, discrepancies and other data quality gaps identified during record reviews.
• Clean and validated datasets: Reviewed datasets incorporating verified corrections and addressing identified data entry errors.
• Progress reports: Regular updates on data collection progress, records reviewed, completed activities and challenges encountered.
• End-of-assignment report: A brief summary of completed activities, records reviewed, key data quality issues identified and lessons or challenges encountered.

Required Qualifications

• A minimum Diploma in Health Records and Information Management, Nursing, Clinical Medicine or Public Health.
• Previous experience in health data collection, medical record reviews, data abstraction, research or data quality assessment.
• Good understanding of health facility documentation systems and routine health information management processes.
• Experience working with health facilities and county health teams.
• Experience in Maternal, Newborn and Child Health (MNCH), immunization services or other health research activities will be an added advantage.
• Proficiency in using electronic data collection platforms such as KoboCollect, ODK or REDCap.
• Strong attention to detail and demonstrated ability to maintain accurate and complete records.
• Good communication, organizational and reporting skills.
• Ability to work independently and meet agreed timelines.

• Participate in orientation and training on data collection procedures, tools and quality assurance requirements.
• Conduct systematic reviews of health facility records, registers, patient files and other relevant health documentation.
• Identify eligible records and accurately extract required information using approved data collection tools.
• Verify the accuracy, completeness and consistency of information across different source documents.
• Capture and submit data using designated electronic data collection platforms.
• Identify and document missing information, inconsistencies, discrepancies and other data quality gaps.
• Review submitted data and address identified errors in consultation with the supervisor.
• Provide regular progress updates and report any challenges encountered during data collection.
• Maintain strict confidentiality and adhere to research ethics and applicable data protection requirements.

• Proficiency in using electronic data collection platforms such as KoboCollect, ODK or REDCap.
• Strong attention to detail and demonstrated ability to maintain accurate and complete records.
• Good communication, organizational and reporting skills.
• Ability to work independently and meet agreed timelines.
• Ability to work collaboratively with health facility personnel.
• Ability to verify the accuracy, completeness and consistency of information across source documents.

• A minimum Diploma in Health Records and Information Management, Nursing, Clinical Medicine or Public Health.
• Previous experience in health data collection, medical record reviews, data abstraction, research or data quality assessment.
• Good understanding of health facility documentation systems and routine health information management processes.
• Experience working with health facilities and county health teams.
• Experience in Maternal, Newborn and Child Health (MNCH), immunization services or other health research activities will be an added advantage.