Background

Our client in the logistics industry is looking to hire a Declarant Clerk responsible for preparing and processing customs documentation to facilitate the lawful and efficient import, export, and transit of goods. The role ensures that all shipments comply with customs regulations and that cargo is cleared within the shortest possible time while minimizing costs associated with delays, storage, demurrage, and penalties.

Key Roles and Responsibilities

• Prepare and submit import, export, and transit customs declarations through the Kenya Revenue Authority (KRA) iCMS system.
• Verify the accuracy and completeness of shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading, Air Waybills, Certificates of Origin, Import Declaration Forms (IDFs), and permits.
• Classify goods using the Harmonized System (HS) Codes and determine the applicable customs duties, VAT, excise duty, and other statutory levies.
• Ensure compliance with the East African Community Customs Management Act (EACCMA), KRA regulations, KEBS requirements, and other government agency requirements.
• Coordinate customs clearance with KRA, KEBS, KEPHIS, Port Health, shipping lines, Container Freight Stations (CFS), freight forwarders, transporters, and other stakeholders.
• Monitor cargo movement and shipment status from arrival to final release and delivery.
• Resolve customs queries, documentation discrepancies, inspection issues, and declaration amendments to prevent clearance delays.
• Prepare customs valuation documents and maintain accurate customs records for audits and compliance purposes.
• Advise internal teams and clients on customs procedures, import/export documentation requirements, tariff classifications, and regulatory changes.
• Liaise with transport and warehouse teams to ensure timely cargo collection and delivery.
• Prepare reports on customs activities, shipment status, and clearance performance.

Qualifications or Requirements

• Degree in a Business-related field preferably Shipping and Logistics.
• Proficiency in customs declarations, import/export documentation, and KRA iCMS is required.

Experience Needed

• Minimum of 2 or more years’ experience in a similar role.

Other Provided Details

• Key Competencies: Customs declarations and customs clearance, Import and export documentation, Trade compliance and customs regulations, HS Code classification and customs valuation, Duty and tax computation, Freight forwarding and logistics coordination, Shipment tracking and cargo release, Attention to detail and document accuracy, Problem solving and stakeholder management, Proficiency in KRA iCMS and customs documentation systems.

• Prepare and submit import, export, and transit customs declarations through the Kenya Revenue Authority (KRA) iCMS system.
• Verify the accuracy and completeness of shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading, Air Waybills, Certificates of Origin, Import Declaration Forms (IDFs), and permits.
• Classify goods using the Harmonized System (HS) Codes and determine the applicable customs duties, VAT, excise duty, and other statutory levies.
• Ensure compliance with the East African Community Customs Management Act (EACCMA), KRA regulations, KEBS requirements, and other government agency requirements.
• Coordinate customs clearance with KRA, KEBS, KEPHIS, Port Health, shipping lines, Container Freight Stations (CFS), freight forwarders, transporters, and other stakeholders.
• Monitor cargo movement and shipment status from arrival to final release and delivery.
• Resolve customs queries, documentation discrepancies, inspection issues, and declaration amendments to prevent clearance delays.
• Prepare customs valuation documents and maintain accurate customs records for audits and compliance purposes.
• Advise internal teams and clients on customs procedures, import/export documentation requirements, tariff classifications, and regulatory changes.
• Liaise with transport and warehouse teams to ensure timely cargo collection and delivery.
• Prepare reports on customs activities, shipment status, and clearance performance.

• Customs declarations and customs clearance
• Import and export documentation
• Trade compliance and customs regulations
• HS Code classification and customs valuation
• Duty and tax computation
• Freight forwarding and logistics coordination
• Shipment tracking and cargo release
• Attention to detail and document accuracy
• Problem solving and stakeholder management
• Proficiency in KRA iCMS and customs documentation systems

• Degree in a Business-related field preferably Shipping and Logistics.
• Minimum of 2 or more years’ experience in a similar role.