Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This post is located in the French Translation and Text Processing Unit, Translation and Editorial Section (TES) of the Division of Conference Services (DCS) at the United Nations Office at Nairobi. Under the direct supervision of the Team Leader, Text Processing Unit in the French Language Unit and within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

Responsibilities

• Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
• Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
• Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
• Compiles documents or reports for translation and/or revision.
• Assists and replaces the Assistant Supervisor, when needed.
• Trains and guides temporary and junior staff in the processing of basic and more complex documents.
• Compiles submitted corrections and edits documents in relevant language, according to required format.
• Rotates in day and night shifts, as well as weekend on-call duties, as needed.
• Stays available for overtime and on-call assignments, depending on the needs of the service.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Ensures that requirements and background information used for data analysis are documented.
• Performs other related work as required.

Competencies

PROFESSIONALISM: Knowledge of editorial practices and desktop publishing, including typographic standards. Proficiency in the language of the unit and in United Nations terminology. Knowledge of United Nations structure and rules of procedure of various organs, including documents production system. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitation of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Completion of High school diploma or equivalent is required. Supplementary training in Editorial and Desktop publishing or related area is desirable.

Job - Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of relevant working experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree. Experience with editorial rules and desktop publishing, including typographic standards, is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English and French are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

Appointment against this position is for an initial period of one year and any extension will be subject to availability of funds. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants – when compl

• Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
• Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
• Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
• Compiles documents or reports for translation and/or revision.
• Assists and replaces the Assistant Supervisor, when needed.
• Trains and guides temporary and junior staff in the processing of basic and more complex documents.
• Compiles submitted corrections and edits documents in relevant language, according to required format.
• Rotates in day and night shifts, as well as weekend on-call duties, as needed.
• Stays available for overtime and on-call assignments, depending on the needs of the service.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Ensures that requirements and background information used for data analysis are documented.
• Performs other related work as required.

• Desktop publishing
• Typographic standards
• French language proficiency
• United Nations terminology
• Data analysis
• Proof-reading
• Copy editing
• Document formatting
• Teamwork
• Technological awareness

• High school diploma or equivalent
• Supplementary training in Editorial and Desktop publishing or related area is desirable.