Executive Assistant to the Group CEO (French Speaking)

We are looking for a highly experienced and professional Executive Assistant to support the Group CEO of a leading organization within the energy sector.

This role is ideal for a dynamic, bilingual professional who thrives in a fast-paced executive environment and can confidently support senior leadership across regional and international operations.

The successful candidate will serve as a trusted right hand to the Group CEO, managing executive coordination, reporting, stakeholder engagement, and international travel across multiple markets, including Francophone regions.

Key Responsibilities

Executive Support (Group CEO Office)

• Provide high-level executive support to the Group CEO in managing a complex and fast-changing calendar
• Coordinate internal and external meetings across multiple time zones
• Prepare executive-level reports, presentations, and board documentation
• Ensure prioritization and alignment of the CEO’s daily engagements and strategic commitments

Board & Leadership Coordination

• Support preparation of Board and Committee meeting materials and full board packs
• Coordinate schedules and logistics for Board and Leadership Group engagements
• Track Board and executive action points and ensure timely follow-up
• Support the Senior Executive Office in ensuring smooth governance processes

Travel & Logistics Management

• Manage end-to-end international and regional travel arrangements for the Group CEO
• Coordinate visas, flights, accommodation, ground transport, and itineraries
• Accompany the Group CEO on selected business trips to provide real-time executive support
• Ensure seamless execution of complex multi-country travel schedules and last-minute changes

Communication & Stakeholder Management

• Act as the key liaison between the Group CEO and internal/external stakeholders
• Manage and prioritize executive communications, ensuring timely follow-ups
• Draft, edit, and translate high-level correspondence, reports, and presentations in French and English
• Facilitate communication between Group offices, subsidiaries, and external partners

Strategic & Operational Support

• Support monitoring and tracking of strategic initiatives, projects, and executive priorities
• Conduct research and prepare briefing notes for decision-making and executive meetings
• Assist in coordinating cross-functional initiatives across business units and regions
• Ensure alignment and follow-through on key deliverables and deadlines

Governance, Compliance & Confidentiality

• Ensure strict adherence to corporate governance policies and internal procedures
• Handle highly confidential information with the highest level of discretion
• Support documentation, reporting, and audit-related requirements
• Maintain accurate and well-organized executive records and filing systems

Requirements

Key Qualifications & Experience

• Bachelor’s degree in Business Administration, Communications, or a related field
• Fluency in French and English (written and spoken is mandatory)
• 5–8 years of experience supporting C-suite or Group-level executives
• Proven experience managing complex executive calendars and international travel
• Strong experience in executive communication and stakeholder coordination

Preferred

• Experience in the energy, oil & gas, or multinational corporate environment
• Exposure to Board-level operations and governance processes
• Experience working in multicultural or regional (Africa/international) settings

• Provide high-level executive support to the Group CEO in managing a complex and fast-changing calendar
• Coordinate internal and external meetings across multiple time zones
• Prepare executive-level reports, presentations, and board documentation
• Ensure prioritization and alignment of the CEO’s daily engagements and strategic commitments
• Support preparation of Board and Committee meeting materials and full board packs
• Coordinate schedules and logistics for Board and Leadership Group engagements
• Track Board and executive action points and ensure timely follow-up
• Support the Senior Executive Office in ensuring smooth governance processes
• Manage end-to-end international and regional travel arrangements for the Group CEO
• Coordinate visas, flights, accommodation, ground transport, and itineraries
• Accompany the Group CEO on selected business trips to provide real-time executive support
• Ensure seamless execution of complex multi-country travel schedules and last-minute changes
• Act as the key liaison between the Group CEO and internal/external stakeholders
• Manage and prioritize executive communications, ensuring timely follow-ups
• Draft, edit, and translate high-level correspondence, reports, and presentations in French and English
• Facilitate communication between Group offices, subsidiaries, and external partners
• Support monitoring and tracking of strategic initiatives, projects, and executive priorities
• Conduct research and prepare briefing notes for decision-making and executive meetings
• Assist in coordinating cross-functional initiatives across business units and regions
• Ensure alignment and follow-through on key deliverables and deadlines
• Ensure strict adherence to corporate governance policies and internal procedures
• Handle highly confidential information with the highest level of discretion
• Support documentation, reporting, and audit-related requirements
• Maintain accurate and well-organized executive records and filing systems

• Fluency in French and English (written and spoken)
• Managing complex executive calendars
• International travel coordination
• Executive communication
• Stakeholder coordination
• Report preparation
• Presentation preparation
• Board documentation preparation
• Meeting coordination
• Travel arrangements
• Visa coordination
• Correspondence drafting
• Correspondence editing
• Correspondence translation
• Research
• Briefing note preparation
• Confidentiality
• Record keeping
• Filing systems management

• Bachelor’s degree in Business Administration, Communications, or a related field
• Fluency in French and English (written and spoken is mandatory)
• 5–8 years of experience supporting C-suite or Group-level executives
• Proven experience managing complex executive calendars and international travel
• Strong experience in executive communication and stakeholder coordination
• Experience in the energy, oil & gas, or multinational corporate environment (Preferred)
• Exposure to Board-level operations and governance processes (Preferred)
• Experience working in multicultural or regional (Africa/international) settings (Preferred)