Our Client

Our client, a dynamic SME start-up operating in the professional services sector, is seeking to recruit an Office Manager & Business Development Associate. This role is critical to ensuring smooth administrative operations, compliance with statutory requirements, and supporting business development initiatives to drive growth and sustainability.

Role Summary

The Office Manager & Business Development Associate will provide cross-cutting support across administration, operations, and business development. The role includes managing office workflows, coordinating meetings, handling client invoicing and billing, supporting proposal development, and ensuring compliance with VAT and statutory filing requirements. The role requires adherence to organizational policies, data protection standards, and statutory compliance obligations. Successful candidates will undergo relevant background checks.

Key Responsibilities

• Oversee day-to-day office operations to ensure efficiency and compliance.
• Manage calendars, meetings, and travel logistics for senior leadership.
• Handle client invoicing, billing, and reconciliation of payments.
• Support basic bookkeeping functions, including VAT returns and statutory filings.
• Maintain organized filing systems (digital and physical) for documentation and compliance.
• Coordinate with service providers, suppliers, and partners to meet operational needs.
• Assist in proposal writing, formatting, and submission for business development opportunities.
• Conduct research to support business development initiatives and maintain tender databases.
• Prepare marketing materials, presentations, and company profiles.
• Manage internal and external communications, including drafting reports and minutes.

Qualifications and Experience

• Bachelor’s degree in commerce (finance), business administration, Management, Communications, IT, or a related field.
• Minimum of 1 year experience in office administration and operations, executive assistance, and business development support.
• IT skills, including advanced experience with SharePoint.
• Proven experience in invoicing, billing, and office management functions.
• Knowledge of VAT, statutory compliance processes, and basic bookkeeping/invoicing.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 Suite and basic accounting tools.
• Experience in a start-up or consulting environment is an added advantage.
• Some knowledge of AI business process optimization and related tools.

Personal Attributes

• Highly organized and detail oriented.
• Professional, discreet, and dependable.
• Strong interpersonal and communication skills.
• Proactive and able to work independently with minimal supervision.
• Strong time management and problem-solving skills.
• Demonstrates initiative, flexibility, and a commitment to excellence.

• Oversee day-to-day office operations to ensure efficiency and compliance.
• Manage calendars, meetings, and travel logistics for senior leadership.
• Handle client invoicing, billing, and reconciliation of payments.
• Support basic bookkeeping functions, including VAT returns and statutory filings.
• Maintain organized filing systems (digital and physical) for documentation and compliance.
• Coordinate with service providers, suppliers, and partners to meet operational needs.
• Assist in proposal writing, formatting, and submission for business development opportunities.
• Conduct research to support business development initiatives and maintain tender databases.
• Prepare marketing materials, presentations, and company profiles.
• Manage internal and external communications, including drafting reports and minutes.

• Advanced experience with SharePoint
• Proven experience in invoicing, billing, and office management functions
• Knowledge of VAT, statutory compliance processes, and basic bookkeeping/invoicing
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office 365 Suite and basic accounting tools
• Some knowledge of AI business process optimization and related tools

• Bachelor’s degree in commerce (finance), business administration, Management, Communications, IT, or a related field.
• Minimum of 1 year experience in office administration and operations, executive assistance, and business development support.
• IT skills, including advanced experience with SharePoint.
• Proven experience in invoicing, billing, and office management functions.
• Knowledge of VAT, statutory compliance processes, and basic bookkeeping/invoicing.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 Suite and basic accounting tools.
• Experience in a start-up or consulting environment is an added advantage.
• Some knowledge of AI business process optimization and related tools.