Job Summary

Provide operational and analytical support to the Facilities Manager in planning, coordinating and optimising field operations. Support performance monitoring, reporting, logistics coordination, workpack preparation and cross-functional communication to ensure safe, efficient and cost-effective field execution.

Key Responsibilities

• Support the Facilities Manager with daily operational oversight: monitor field performance, compile status updates and highlight issues requiring escalation.
• Produce and maintain dashboards, KPI reports and operational pack(s) (production, maintenance, HSE, inventory, contractor performance).
• Assist in short-term operational planning and look-ahead schedules; coordinate with field supervisors, planners and contractors to align activities and resources.
• Prepare and review workpacks, scope documents and pre-job checklists for routine jobs, interventions and maintenance activities.
• Track and support materials, spares and logistics requirements; liaise with procurement and logistics to expedite critical deliveries.
• Coordinate communications between Office functions (maintenance, procurement, HSE, engineering, finance) and field teams to resolve issues and approve changes.
• Support incident reporting, investigation follow-up and implementation tracking of corrective actions and lessons learned.
• Contribute to cost monitoring by tracking operational expenditure, recording variances and assisting with simple cost forecasts.
• Assist in contractor performance monitoring: collate KPI data, document non-conformances and support performance review actions.
• Participate in pre-job planning, HSE meetings and post-job reviews; capture lessons learned and update procedures as required.
• Support asset integrity activities by tracking inspections, maintenance schedules and compliance items.
• Undertake assigned training and competency development; provide administrative support for rostering, travel and field mobilisation where required.

Qualifications

• Bachelor’s degree in Mechanical, Petroleum, Chemical, Industrial Engineering or related discipline.
• 0–2 years’ relevant experience; internships or placements in operations, asset management or field support advantageous.

Technical Skills & Knowledge

• Basic understanding of production operations, maintenance planning, logistics and field contracting.
• Competence with Excel for data analysis, dashboarding and reporting; familiarity with Power BI/Tableau desirable.
• Exposure to CMMS (SAP/EAM), scheduling tools (MS Project/Primavera) or willingness to learn.
• Awareness of HSE systems, permit-to-work processes and incident management principles.

Behavioural & Interpersonal Skills

• Strong communication skills for effective liaison between office and field stakeholders.
• Analytical mindset with attention to detail and ability to prioritise tasks under supervision.
• Team player, proactive learner, and able to work under pressure with good time management.
• Professional attitude and cultural sensitivity for multi-disciplinary, multi-national teams.

Experience & Conditions

• Willingness to travel to field sites for mobilisation, audits or incident support; occasional extended hours to support operational events.
• Office-based role with close interaction with field teams; may require rotational or ad-hoc field presence.

Performance Indicators

• Timeliness and accuracy of operational reports, dashboards and look-ahead plans.
• Effectiveness in supporting reductions in field delays through timely coordination and logistics support.
• Quality of workpacks and handovers produced for field operations.
• Responsiveness in incident follow-up and tracking of corrective actions.
• Progress against individual competency and training plans.

• Support the Facilities Manager with daily operational oversight: monitor field performance, compile status updates and highlight issues requiring escalation.
• Produce and maintain dashboards, KPI reports and operational pack(s) (production, maintenance, HSE, inventory, contractor performance).
• Assist in short-term operational planning and look-ahead schedules; coordinate with field supervisors, planners and contractors to align activities and resources.
• Prepare and review workpacks, scope documents and pre-job checklists for routine jobs, interventions and maintenance activities.
• Track and support materials, spares and logistics requirements; liaise with procurement and logistics to expedite critical deliveries.
• Coordinate communications between Office functions (maintenance, procurement, HSE, engineering, finance) and field teams to resolve issues and approve changes.
• Support incident reporting, investigation follow-up and implementation tracking of corrective actions and lessons learned.
• Contribute to cost monitoring by tracking operational expenditure, recording variances and assisting with simple cost forecasts.
• Assist in contractor performance monitoring: collate KPI data, document non-conformances and support performance review actions.
• Participate in pre-job planning, HSE meetings and post-job reviews; capture lessons learned and update procedures as required.
• Support asset integrity activities by tracking inspections, maintenance schedules and compliance items.
• Undertake assigned training and competency development; provide administrative support for rostering, travel and field mobilisation where required.

• Basic understanding of production operations, maintenance planning, logistics and field contracting.
• Competence with Excel for data analysis, dashboarding and reporting; familiarity with Power BI/Tableau desirable.
• Exposure to CMMS (SAP/EAM), scheduling tools (MS Project/Primavera) or willingness to learn.
• Awareness of HSE systems, permit-to-work processes and incident management principles.
• Strong communication skills for effective liaison between office and field stakeholders.
• Analytical mindset with attention to detail and ability to prioritise tasks under supervision.
• Team player, proactive learner, and able to work under pressure with good time management.
• Professional attitude and cultural sensitivity for multi-disciplinary, multi-national teams.

• Bachelor’s degree in Mechanical, Petroleum, Chemical, Industrial Engineering or related discipline.
• 0–2 years’ relevant experience; internships or placements in operations, asset management or field support advantageous.