Responsibilities or duties

Grants Management & Compliance

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and contractual obligations, ensuring alignment with country reporting systems.
• Tracking donor reporting and ensuring timely preparation and submission of narrative and financial reports in coordination with Program and Finance teams, and in compliance with World Bank and organizational requirements.
• Track and follow up on all World Bank requests, conditions, and agreed actions throughout project implementation, ensuring documentation and accountability are maintained.
• Provide regular compliance updates, risk analysis, and status reports to the Project Management Unit, and share relevant compliance information with the Country Program Ethics & Compliance Manager in line with established governance structures.
• Ensure timely internal reporting and escalation of compliance concerns, including but not limited to suspected fraud, misuse of funds, Environmental and Social Standards (ESS)–related issues, safeguarding concerns, or other breaches of donor or organizational policies, in close coordination with ESS Manager and the Country Program Ethics & Compliance Manager and in accordance with organizational incident reporting protocols.
• Coordinate Annual Audit preparations in collaboration with Finance and the Country Program Ethics & Compliance Manager, including development of Audit ToR, preparation of audit trails and supporting documentation, and follow-up on audit findings and corrective action plan

Reporting & Tracking

• Establish and manage a centralized reporting system for donor deliverables and program milestones.
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
• Maintain documentation and records in compliance with audit and donor requirements.

Sub-Granting & Partner Oversight

• Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
• Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.

Capacity Building & Technical Support

• Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
• Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
• Foster a culture of compliance, learning, and continuous improvement within the project.

Risk Management & Continuous Improvement

• Identify, document, and assess compliance risks related to grants and sub-grants in coordination with the Country Program Ethics & Compliance Manager, ensuring alignment with the country risk register and organizational risk management framework.
• Develop and monitor mitigation plans in collaboration with relevant program, finance, and operations teams, and escalate significant risks through established country and regional Risk & Compliance reporting channels.
• Ensure the project maintains continuous audit readiness by strengthening documentation, internal controls, and compliance monitoring mechanisms in line with organizational and donor standards.
• Coordinate external and internal audit processes in close collaboration with CP Finance and Ethics & Compliance Manager/s.
• Integrate lessons learned, audit recommendations, compliance reviews, and best practices into ongoing and future grants management processes, and share key insights with country and regional compliance forums to support institutional learning.

Qualifications or requirements (e.g., education, skills)

Basic Qualifications:

Education

• Bachelor’s degree in business administration, Finance, International Development, Public Administration, or a related field (master’s degree preferred).

Professional Experience

• Must be able to demonstrate experience working with World Bank–funded projects with solid experience in managing Client Connect, Financial Reporting, STEP and Bank’s Audit requirements.
• Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects. Expereience in managing World Bank projects is required.
• Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and contractual obligations, ensuring alignment with country reporting systems.
• Tracking donor reporting and ensuring timely preparation and submission of narrative and financial reports in coordination with Program and Finance teams, and in compliance with World Bank and organizational requirements.
• Track and follow up on all World Bank requests, conditions, and agreed actions throughout project implementation, ensuring documentation and accountability are maintained.
• Provide regular compliance updates, risk analysis, and status reports to the Project Management Unit, and share relevant compliance information with the Country Program Ethics & Compliance Manager in line with established governance structures.
• Ensure timely internal reporting and escalation of compliance concerns, including but not limited to suspected fraud, misuse of funds, Environmental and Social Standards (ESS)–related issues, safeguarding concerns, or other breaches of donor or organizational policies, in close coordination with ESS Manager and the Country Program Ethics & Compliance Manager and in accordance with organizational incident reporting protocols.
• Coordinate Annual Audit preparations in collaboration with Finance and the Country Program Ethics & Compliance Manager, including development of Audit ToR, preparation of audit trails and supporting documentation, and follow-up on audit findings and corrective action plan
• Establish and manage a centralized reporting system for donor deliverables and program milestones.
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
• Maintain documentation and records in compliance with audit and donor requirements.
• Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
• Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.
• Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
• Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
• Foster a culture of compliance, learning, and continuous improvement within the project.
• Identify, document, and assess compliance risks related to grants and sub-grants in coordination with the Country Program Ethics & Compliance Manager, ensuring alignment with the country risk register and organizational risk management framework.
• Develop and monitor mitigation plans in collaboration with relevant program, finance, and operations teams, and escalate significant risks through established country and regional Risk & Compliance reporting channels.
• Ensure the project maintains continuous audit readiness by strengthening documentation, internal controls, and compliance monitoring mechanisms in line with organizational and donor standards.
• Coordinate external and internal audit processes in close collaboration with CP Finance and Ethics & Compliance Manager/s.
• Integrate lessons learned, audit recommendations, compliance reviews, and best practices into ongoing and future grants management processes, and share key insights with country and regional compliance forums to support institutional learning.

• Grants management
• Compliance
• Donor reporting
• World Bank project management
• Client Connect
• Financial Reporting
• STEP
• Audit requirements
• Sub-grant management
• RFAs
• Due diligence assessments
• Agreement development
• Compliance monitoring
• Risk management
• Capacity building
• Technical support

• Bachelor’s degree in business administration, Finance, International Development, Public Administration, or a related field (master’s degree preferred).
• Experience working with World Bank–funded projects with solid experience in managing Client Connect, Financial Reporting, STEP and Bank’s Audit requirements.
• Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
• Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.