Human Resource Assistant Position Overview:

The Human Resource Assistant supports the HR department by managing employee records, ensuring smooth communication with clients regarding staffing updates, and maintaining compliance with company policies.

This role plays a vital part in daily reporting, addressing staff absences, and handling HR documentation to ensure seamless operations in the hospitality sector.

Key Responsibilities:

Daily Reporting:

Maintain and file accurate daily reporting data, including attendance, shift schedules, and staffing updates.

Report absences or tardiness promptly to the client and coordinate arrangements for relievers.

Communicate staff leave plans to the client in advance and ensure proper handovers are in place.

Staffing and Coordination:

Collaborate with the operations team to find suitable relievers for absent employees, ensuring minimal disruption to services.

Assist in scheduling interviews and onboarding processes for new hires.

Employee Documentation and Compliance:

Monitor staff attendance and adherence to schedules, addressing any issues proactively.

Prepare employment contracts, ensuring they are signed and filed appropriately.

Update and maintain employee records, including contact details, leave balances, and performance evaluations.

Draft and review company policies, ensuring alignment with labor laws and organizational standards.

Assist in preparing and distributing HR-related documents, such as memos and disciplinary notices.

Leave Management:

Track employee leave applications and ensure compliance with the company’s leave policies.

Notify clients of upcoming employee leave and provide updates on replacements or adjustments.

Client Communication:

Serve as the primary point of contact for client inquiries related to HR matters.

Provide timely updates on staffing changes, employee performance, and other relevant issues.

Address and resolve any client concerns regarding HR operations professionally.

General HR Support:

Support recruitment efforts, including screening resumes and scheduling interviews.

Assist in organizing staff training sessions and maintaining training records.

Ensure compliance with labor laws and regulations within the hospitality industry.

• Maintain and file accurate daily reporting data, including attendance, shift schedules, and staffing updates.
• Report absences or tardiness promptly to the client and coordinate arrangements for relievers.
• Communicate staff leave plans to the client in advance and ensure proper handovers are in place.
• Collaborate with the operations team to find suitable relievers for absent employees, ensuring minimal disruption to services.
• Assist in scheduling interviews and onboarding processes for new hires.
• Monitor staff attendance and adherence to schedules, addressing any issues proactively.
• Prepare employment contracts, ensuring they are signed and filed appropriately.
• Update and maintain employee records, including contact details, leave balances, and performance evaluations.
• Draft and review company policies, ensuring alignment with labor laws and organizational standards.
• Assist in preparing and distributing HR-related documents, such as memos and disciplinary notices.
• Track employee leave applications and ensure compliance with the company’s leave policies.
• Notify clients of upcoming employee leave and provide updates on replacements or adjustments.
• Serve as the primary point of contact for client inquiries related to HR matters.
• Provide timely updates on staffing changes, employee performance, and other relevant issues.
• Address and resolve any client concerns regarding HR operations professionally.
• Support recruitment efforts, including screening resumes and scheduling interviews.
• Assist in organizing staff training sessions and maintaining training records.
• Ensure compliance with labor laws and regulations within the hospitality industry.

• BA/BSc/HND
• Diploma
• First School Leaving Certificate