Background

Victory Farms is a tilapia fish farm established in 2015. VF is located on the Kenyan side of Lake Victoria and has distribution capacity throughout Kenya. The Company is rapidly expanding its farm operation, fish processing, and sales & marketing capabilities. By the end of 2017, VF is on track to be the largest aquaculture farm in East Africa. VF is em...

Key Responsibilities:

Logistics and distribution

• Run the daily distribution of fresh fish from the farm to logistics centers and branches nationwide, protecting freshness and cold-chain integrity end to end.
• Manage inbound feed logistics from local mills and import channels to the farm, ensuring the farm never runs short.
• Manage inbound logistics of all materials from local and international suppliers to target operational sites across the country.
• Own fleet and transport strategy: route planning, vehicle utilization, 3PL contracts, and cost per kilogram moved.

Warehousing and inventory

• Oversee the warehouse and stores network with tight stock accuracy, GRN discipline, and FEFO/FIFO controls.
• Plan inventory for feed, packaging, spares, and consumables – preventing stock-outs without tying up working capital.

Procurement

• Build and lead the Kenya procurement team covering category buying, local-for-local sourcing, imports coordination, and P2P analysis.
• Own all local-for-local sourcing: Opex, services, consumables, and operational CapEx, at the best total cost.
• Enforce P2P discipline: clean supplier master data, PO management, 3-way match, and audit-ready records.
• Execute Group-led framework agreements in-country (feed, large CapEx, major imports, supplier panels)

Imports and customs

• Own the country’s end-to-end import process for feed, CapEx, spares, and materials – from supplier PO through customs clearance to delivery on site – run as a controlled, repeatable, and fully documented workflow.
• Manage the full Kenyan import documentation pack for every consignment: Import Declaration Form (IDF), commercial invoice, packing list, bill of lading / airway bill, certificate of origin, and all commodity-specific permits and licenses.
• Ensure correct HS code classification and accurate computation of import duty, VAT, excise, IDF fee, and Railway Development Levy on every entry; catch and resolve mis-declarations before lodgment.
• Manage pre-shipment conformity (KEBS PVoC / Certificate of Conformity) and any regulatory approvals required by commodity (e.g. KEBS, radiation board, fisheries or veterinary import permits).
• Lodge and track customs entries through KRA systems (iCMS) and manage licensed clearing agents to agreed cost, accuracy, and turnaround SLAs.
• Proactively control demurrage, storage, and detention exposure through documentation readiness and disciplined clearance planning.
• Maintain an audit-ready import records archive and keep the standard operating procedure for the country import process current with changing KRA and regulatory requirements.

Planning and performance

• Drive weekly and monthly supply planning with Farm Operations, Sales, and Finance.
• Own the supply chain KPI suite: OTIF delivery, cost per kg distributed, stock accuracy, PO compliance, and import clearing lead times.
• Lead structured cost-reduction program across feed logistics, distribution, and procurement.

Leadership

• Lead, coach, and develop a multi-site team of managers, buyers, coordinators, and clerks; build bench strength and succession.
• Champion ERP adoption and data quality across all supply chain transactions.

How the Role Works with Group

Victory Farms is part of Victory Group, with sister operations in Rwanda and expansion underway in the region. The Group function sets standards: specifications, policies, procurement frameworks, and supplier panels for strategic categories such as feed, large CapEx, and major imports. The country team owns and executes the end-to-end sourcing and logistics processes – local sourcing, import clearance, warehousing, distribution, and all transactional activities. The Head of Supply Chain reports solid-line to the Managing Director, Kenya, with a dotted line to the Group Supply Chain Director, and is expected to deliver against Group standards without deviation unless approved by the relevant Group function.

Qualifications & Requirements

Must have

• 10+ years of progressive supply chain experience in Kenya or East Africa, with at least 4 years leading procurement, warehousing, and logistics as an integrated function.
• A background in high-volume, fast-moving product businesses – FMCG, food and beverage, dairy, edible oils, consumer goods manufacturing or distribution – known for tight cost control, working-capital discipline, and rigorous supply chain processes.
• Hands-on experience with perishables and cold-chain distribution strongly preferred.
• Deep, hands-on imports and customs expertise – running a country-specific import documentation process end to end (IDF, HS classification, duty and tax computation, KEBS/PVoC conformity, licensed clearing agents, and KRA iCMS entry) for consignments through Mombasa port and JKIA, with a proven record of controlling demurrage and clearance lead times.
• Strong ERP-driven procure-to-pay discipline and a track record of clean audits.
• Demonstrated success building, restructuring, and upskilling teams across multiple sites

• Run the daily distribution of fresh fish from the farm to logistics centers and branches nationwide, protecting freshness and cold-chain integrity end to end.
• Manage inbound feed logistics from local mills and import channels to the farm, ensuring the farm never runs short.
• Manage inbound logistics of all materials from local and international suppliers to target operational sites across the country.
• Own fleet and transport strategy: route planning, vehicle utilization, 3PL contracts, and cost per kilogram moved.
• Oversee the warehouse and stores network with tight stock accuracy, GRN discipline, and FEFO/FIFO controls.
• Plan inventory for feed, packaging, spares, and consumables – preventing stock-outs without tying up working capital.
• Build and lead the Kenya procurement team covering category buying, local-for-local sourcing, imports coordination, and P2P analysis.
• Own all local-for-local sourcing: Opex, services, consumables, and operational CapEx, at the best total cost.
• Enforce P2P discipline: clean supplier master data, PO management, 3-way match, and audit-ready records.
• Execute Group-led framework agreements in-country (feed, large CapEx, major imports, supplier panels)
• Own the country’s end-to-end import process for feed, CapEx, spares, and materials – from supplier PO through customs clearance to delivery on site – run as a controlled, repeatable, and fully documented workflow.
• Manage the full Kenyan import documentation pack for every consignment: Import Declaration Form (IDF), commercial invoice, packing list, bill of lading / airway bill, certificate of origin, and all commodity-specific permits and licenses.
• Ensure correct HS code classification and accurate computation of import duty, VAT, excise, IDF fee, and Railway Development Levy on every entry; catch and resolve mis-declarations before lodgment.
• Manage pre-shipment conformity (KEBS PVoC / Certificate of Conformity) and any regulatory approvals required by commodity (e.g. KEBS, radiation board, fisheries or veterinary import permits).
• Lodge and track customs entries through KRA systems (iCMS) and manage licensed clearing agents to agreed cost, accuracy, and turnaround SLAs.
• Proactively control demurrage, storage, and detention exposure through documentation readiness and disciplined clearance planning.
• Maintain an audit-ready import records archive and keep the standard operating procedure for the country import process current with changing KRA and regulatory requirements.
• Drive weekly and monthly supply planning with Farm Operations, Sales, and Finance.
• Own the supply chain KPI suite: OTIF delivery, cost per kg distributed, stock accuracy, PO compliance, and import clearing lead times.
• Lead structured cost-reduction program across feed logistics, distribution, and procurement.
• Lead, coach, and develop a multi-site team of managers, buyers, coordinators, and clerks; build bench strength and succession.
• Champion ERP adoption and data quality across all supply chain transactions.

• Logistics and distribution
• Fleet and transport strategy
• Warehousing and inventory management
• Procurement
• Imports and customs
• Supply chain planning
• Team leadership
• ERP adoption
• Data quality management
• Cold-chain management
• Perishables handling
• Customs clearance
• Import documentation
• HS code classification
• Duty and tax computation
• KEBS PVoC conformity
• KRA iCMS systems
• Demurrage control
• Cost reduction
• KPI management

• 10+ years of progressive supply chain experience in Kenya or East Africa
• At least 4 years leading procurement, warehousing, and logistics as an integrated function
• Background in high-volume, fast-moving product businesses (FMCG, food and beverage, dairy, edible oils, consumer goods manufacturing or distribution)
• Hands-on experience with perishables and cold-chain distribution
• Deep, hands-on imports and customs expertise
• Strong ERP-driven procure-to-pay discipline
• Proven record of controlling demurrage and clearance lead times
• Demonstrated success building, restructuring, and upskilling teams across multiple sites