Human Resource Assistant (Relivier)

Job overview

The HR Assistant supports the daily operations of the Human Resources department by ensuring efficient administrative processes, accurate employee records, and compliance with organizational policies. The role contributes to a positive employee experience and smooth HR service delivery across all functions.

Responsibilities

• Prepare daily employee attendance register by extracting data from the biometric system daily before 8:30 am.
• To prepare all confirmation documents outlined in the employee file checklist for presentation to the HRC committee for employment confirmation.
• Assist in managing the HRMS by maintaining an updated register of staff establishment and ensuring timely staff additions and removals from the system.
• Assist in organizing and facilitating the onboarding process for new employees, including preparing induction materials, coordinating orientations, and ensuring a smooth transition into the organization.
• Ensure that all staff files are organized, complete, and up-to-date, including employment contracts, performance evaluations, training records, and other relevant documents.
• Support the administration of employee benefits by drafting letters for inclusion in medical coverage, pension plan, and group life insurance and ensuring prompt addition and removal of employees as necessary.
• Assist in recruitment processes by scheduling interviews, conducting background checks, and communicating with candidates as needed.
• Assist in organizing training sessions, workshops, and other development programs for employees, including coordinating logistics and tracking participation for both internal and external trainings.
• Provide support in handling employee relations matters, including resolving conflicts, addressing grievances, and facilitating communication between employees and management.
• Compile payroll documentation including new staff payroll details and extracting attendance records for staff who worked overtime.
• Prepare the computation for gardener’s payment on a weekly basis, every Monday
• Assist in matters of performance management system by scheduling performance review meetings and ensuring accurate documentation.
• Ensure compliance and adherence to company policies, procedures, systems and statutory requirements.
• Keep track on monthly basis of employee contract renewals and confirmations.

Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• 2-3 years’ experience In Human resource management Familiarity with HR practices, labour laws, and relevant statutory requirements.

Skills and competencies

• Proficiency in Microsoft Office (especially Excel and Word)
• Strong organizational and record-keeping skills.
• Excellent written and verbal communication abilities. High level of confidentiality, professionalism, and attention to detai

• Prepare daily employee attendance register by extracting data from the biometric system daily before 8:30 am.
• To prepare all confirmation documents outlined in the employee file checklist for presentation to the HRC committee for employment confirmation.
• Assist in managing the HRMS by maintaining an updated register of staff establishment and ensuring timely staff additions and removals from the system.
• Assist in organizing and facilitating the onboarding process for new employees, including preparing induction materials, coordinating orientations, and ensuring a smooth transition into the organization.
• Ensure that all staff files are organized, complete, and up-to-date, including employment contracts, performance evaluations, training records, and other relevant documents.
• Support the administration of employee benefits by drafting letters for inclusion in medical coverage, pension plan, and group life insurance and ensuring prompt addition and removal of employees as necessary.
• Assist in recruitment processes by scheduling interviews, conducting background checks, and communicating with candidates as needed.
• Assist in organizing training sessions, workshops, and other development programs for employees, including coordinating logistics and tracking participation for both internal and external trainings.
• Provide support in handling employee relations matters, including resolving conflicts, addressing grievances, and facilitating communication between employees and management.
• Compile payroll documentation including new staff payroll details and extracting attendance records for staff who worked overtime.
• Prepare the computation for gardener’s payment on a weekly basis, every Monday
• Assist in matters of performance management system by scheduling performance review meetings and ensuring accurate documentation.
• Ensure compliance and adherence to company policies, procedures, systems and statutory requirements.
• Keep track on monthly basis of employee contract renewals and confirmations.

• Proficiency in Microsoft Office (especially Excel and Word)
• Strong organizational and record-keeping skills.
• Excellent written and verbal communication abilities. High level of confidentiality, professionalism, and attention to detai

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• 2-3 years’ experience In Human resource management Familiarity with HR practices, labour laws, and relevant statutory requirements.