Background information about the job or company (e.g., role context, company overview)

AA Kenya is the oldest and largest automobile association in Kenya with over 100,000 members and branch offices in all major towns countrywide. Internationally we are affiliated with the Fédération Internationale de l'Automobile (FIA) which represents over 100 million motorists worldwide.

Responsibilities or duties

The purpose of this role is to manage day-to-day HR operations with a strong focus on payroll accuracy, statutory deductions and remittances, leave and benefits administration, and maintenance of reliable HR data and records.

The position holder shall ensure efficient processing of HR transactions, compliance with all relevant laws, and timely support to employees and line managers.

Qualifications or requirements (e.g., education, skills)

For appointment to this position, one must possess:

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• A professional qualification in HR (CHRP or equivalent) is an added advantage.
• Sound knowledge of Kenyan labour laws, tax regulations, and statutory requirements.
• Proficiency in HRIS/payroll systems and Microsoft Office Suite.
• Member of a professional HR body (IHRM) will be an added advantage.

Experience needed

At least 3 years’ experience in HR operations with a strong focus on payroll and statutory compliance.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Key Performance Areas

Payroll Processing and Administration

Managing end-to-end monthly payroll processing, including salary calculations, deductions, and payments.

Ensuring the accuracy and timeliness of payroll runs and disbursements.

Preparing and distributing pay slips and payroll reports.

Reconciling payroll accounts and resolving discrepancies.

Statutory Compliance and Remittances

Ensuring timely and accurate computation, deduction, and remittance of all statutory contributions (NHIF, NSSF, PAYE, Housing Levy, etc.).

Preparing and submitting statutory returns and reports as required by law.

Maintaining up-to-date knowledge of changes in labour and tax legislation affecting HR operations.

Coordinating HR audits and facilitating compliance reviews.

Leave and Benefits Administration

Managing employee leave entitlements, applications, tracking, and records.

Administering staff benefits, including medical insurance, group life assurance, and other welfare schemes.

Processing benefit claims and ensuring the timely resolution of employee queries.

Coordinating annual benefits renewal and open enrolment processes.

HR Data Management and Reporting

Maintaining accurate and secure HR records and databases (employee files, personal data, contracts, etc.).

Generating HR reports and dashboards on headcount, turnover, leave balances, and other key metrics.

Ensuring data integrity and compliance with data protection regulations.

Supporting HR analytics and providing data for management decision-making.

General HR Operations Support

Handling employee onboarding and offboarding documentation and processes.

Responding to employee queries on payroll, leave, benefits, and HR policies.

Supporting the development and implementation of HR policies and procedures related to operations.

Collaborating with finance and other departments to ensure seamless HR operations.

Skills and Competencies

Strong attention to detail and a high level of accuracy in payroll and data management.

Excellent numerical and analytical skills.

Good knowledge of HR best practices and Kenyan statutory requirements.

Strong organizational and time management skills.

Outstanding communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information.

Problem-solving skills and ability to work under pressure with tight deadlines.

• Managing end-to-end monthly payroll processing, including salary calculations, deductions, and payments.
• Ensuring the accuracy and timeliness of payroll runs and disbursements.
• Preparing and distributing pay slips and payroll reports.
• Reconciling payroll accounts and resolving discrepancies.
• Ensuring timely and accurate computation, deduction, and remittance of all statutory contributions (NHIF, NSSF, PAYE, Housing Levy, etc.).
• Preparing and submitting statutory returns and reports as required by law.
• Maintaining up-to-date knowledge of changes in labour and tax legislation affecting HR operations.
• Coordinating HR audits and facilitating compliance reviews.
• Managing employee leave entitlements, applications, tracking, and records.
• Administering staff benefits, including medical insurance, group life assurance, and other welfare schemes.
• Processing benefit claims and ensuring the timely resolution of employee queries.
• Coordinating annual benefits renewal and open enrolment processes.
• Maintaining accurate and secure HR records and databases (employee files, personal data, contracts, etc.).
• Generating HR reports and dashboards on headcount, turnover, leave balances, and other key metrics.
• Ensuring data integrity and compliance with data protection regulations.
• Supporting HR analytics and providing data for management decision-making.
• Handling employee onboarding and offboarding documentation and processes.
• Responding to employee queries on payroll, leave, benefits, and HR policies.
• Supporting the development and implementation of HR policies and procedures related to operations.
• Collaborating with finance and other departments to ensure seamless HR operations.

• Strong attention to detail and a high level of accuracy in payroll and data management.
• Excellent numerical and analytical skills.
• Good knowledge of HR best practices and Kenyan statutory requirements.
• Strong organizational and time management skills.
• Outstanding communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving skills and ability to work under pressure with tight deadlines.

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• A professional qualification in HR (CHRP or equivalent) is an added advantage.
• Sound knowledge of Kenyan labour laws, tax regulations, and statutory requirements.
• Proficiency in HRIS/payroll systems and Microsoft Office Suite.
• Member of a professional HR body (IHRM) will be an added advantage.