Responsibilities or duties

Duties and responsibilities at this level will entail:-

• Providing routine legal opinions and guidance on matters referred by departments or management.
• Interpreting laws, policies, contracts, and regulations affecting the Institute’s operations.
• Maintaining and updating the litigation register, litigation diary, and repository of rulings/judgments while tracking case progress.
• Preparing Board and Committee papers, legal reviews of agenda items, and drafting resolutions.
• Maintaining Board records, statutory documents, and compliance registers under guidance from senior officers.
• Enforcing alignment with legal, regulatory, and governance frameworks, including Mwongozo Code of governance.
• Drafting, reviewing, and interpreting contracts, agreements, leases, MoUs, and institutional policies to ensure legal soundness and compliance.
• Tracking contract timelines, deliverables, and compliance obligations.
• Preparing case summaries, documentation, pleadings, and other filings for litigation and arbitral matters.
• Liaising with external advocates, attending court proceedings, conducting witness preparation, and arranging witness attendance for trials/hearings.
• Undertaking discovery of evidence and initiating settlement proceedings or Alternative Dispute Resolution mechanisms where appropriate.
• Preparing communication and documentation for arbitral proceedings, including submissions to the Office of the Attorney General and Department of Justice.
• Responding to regulatory queries and preparing internal compliance reports.
• Implementing data protection measures in line with the Data Protection Act and preparing privacy notices and internal compliance documentation.
• Conducting legal research and drafting detailed legal opinions on emerging and ongoing issues.
• Organizing and maintaining a centralized filing system for contracts, pleadings, legal opinions, and statutory returns.
• Identifying legal risks and recommending appropriate mitigation measures.
• Keeping abreast of legal developments and disseminating key updates to relevant departments.
• Conducting staff sensitization sessions on legal, ethics, and compliance matters.
• Developing individual work plans, monitor performance, and seek requisite support to ensure delivery of agreed targets.

Job Specification

Qualifications

Person specifications

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Laws (LLB) degree from a recognized institution.
• Admitted as an Advocate of the High Court.
• Member of the Law Society of Kenya in good standing.
• Proficiency in computer application

• Providing routine legal opinions and guidance on matters referred by departments or management.
• Interpreting laws, policies, contracts, and regulations affecting the Institute’s operations.
• Maintaining and updating the litigation register, litigation diary, and repository of rulings/judgments while tracking case progress.
• Preparing Board and Committee papers, legal reviews of agenda items, and drafting resolutions.
• Maintaining Board records, statutory documents, and compliance registers under guidance from senior officers.
• Enforcing alignment with legal, regulatory, and governance frameworks, including Mwongozo Code of governance.
• Drafting, reviewing, and interpreting contracts, agreements, leases, MoUs, and institutional policies to ensure legal soundness and compliance.
• Tracking contract timelines, deliverables, and compliance obligations.
• Preparing case summaries, documentation, pleadings, and other filings for litigation and arbitral matters.
• Liaising with external advocates, attending court proceedings, conducting witness preparation, and arranging witness attendance for trials/hearings.
• Undertaking discovery of evidence and initiating settlement proceedings or Alternative Dispute Resolution mechanisms where appropriate.
• Preparing communication and documentation for arbitral proceedings, including submissions to the Office of the Attorney General and Department of Justice.
• Responding to regulatory queries and preparing internal compliance reports.
• Implementing data protection measures in line with the Data Protection Act and preparing privacy notices and internal compliance documentation.
• Conducting legal research and drafting detailed legal opinions on emerging and ongoing issues.
• Organizing and maintaining a centralized filing system for contracts, pleadings, legal opinions, and statutory returns.
• Identifying legal risks and recommending appropriate mitigation measures.
• Keeping abreast of legal developments and disseminating key updates to relevant departments.
• Conducting staff sensitization sessions on legal, ethics, and compliance matters.
• Developing individual work plans, monitor performance, and seek requisite support to ensure delivery of agreed targets.

• Proficiency in computer application

• Bachelor’s Degree in Laws (LLB) degree from a recognized institution.
• Admitted as an Advocate of the High Court.
• Member of the Law Society of Kenya in good standing.
• Proficiency in computer application