Role Objective

Our client, a well-established medium size law firm, is seeking to recruit a highly organized and dependable Legal Secretary The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.

Core Duties and Responsibilities

Provide general administrative support in legal matters, including family, corporate, commercial, and conveyancing cases.

Manage office records, files, and case documents to ensure they are properly organized and up to date.

Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.

Assist in preparing, typing, and formatting legal documents such as contracts, agreements, and court-related paperwork.

Maintain calendars and schedule meetings, consultations, and court-related appointments.

Facilitate communication between lawyers, clients, and external parties such as courts.

Receive, scan, file, and securely store legal documents and client records.

Prepare basic administrative documents such as invoices, payment vouchers, and office reports.

Assist in tracking deadlines, case progress, and other important client matters.

Ensure smooth coordination of office activities to support efficient delivery of legal services.

Perform any other administrative or support duties as assigned by legal staff.

Job Specifications and Qualifications

Diploma in Law, Business Administration, Communication, or a related discipline

Minimum of 2 years’ relevant experience in a similar role

Proficiency in Microsoft Office applications

Key Competencies

Good analytical thinking and problem-solving skills

Ability to handle sensitive information with confidentiality

Strong organizational and multitasking abilities

Adaptability in a fast-paced work setting

Excellent written and verbal communication skills

• Provide general administrative support in legal matters, including family, corporate, commercial, and conveyancing cases.
• Manage office records, files, and case documents to ensure they are properly organized and up to date.
• Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
• Assist in preparing, typing, and formatting legal documents such as contracts, agreements, and court-related paperwork.
• Maintain calendars and schedule meetings, consultations, and court-related appointments.
• Facilitate communication between lawyers, clients, and external parties such as courts.
• Receive, scan, file, and securely store legal documents and client records.
• Prepare basic administrative documents such as invoices, payment vouchers, and office reports.
• Assist in tracking deadlines, case progress, and other important client matters.
• Ensure smooth coordination of office activities to support efficient delivery of legal services.
• Perform any other administrative or support duties as assigned by legal staff.

• Good analytical thinking and problem-solving skills
• Ability to handle sensitive information with confidentiality
• Strong organizational and multitasking abilities
• Adaptability in a fast-paced work setting
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications

• Diploma in Law, Business Administration, Communication, or a related discipline